Administrative Assistant, Auto & Light Truck, South Bend

Position: Administrative Assistant, Auto & Light Truck, South Bend, IN
POSITION SUMMARY

Provides administrative support to management to contribute to the overall efficient operation of the department.

ESSENTIAL REQUIREMENTS

Auto & Light Truck/Truckers Bank Plan Loan Operations Administrative Responsibilities:

* Assists in the review, system input and processing of incoming Auto & Light Truck funding requests.

* Follows up with customers for pending or additional required items to complete the funding package.

* Assists in the review of boarded loans to ensure accuracy.

* Serves as backup to compile and forward fully executed funding document copies to customers.

* Assures that assigned reports and / or projects are completed in a timely and efficient manner by compiling information and preparing it in final format.

Administrative Responsibilities:

* Coordinates the efficient operations of the department by maintaining confidential and general customer files, scheduling daily tasks, maintaining manuals, and performing necessary clerical duties relevant to the area.

* Provides optimum support to management through ongoing communication to assess / reassess priorities in order to meet deadlines.

* Prepares computer generated reports and information to department or division management as requested.

* Performs follow-up on all administrative details relevant for department efficiency.

* Responsible for the completion of all compliance training related to the position.

* Must understand all applicable laws and regulations that apply to the position and complies with the requirements.

NON-ESSENTIAL FUNCTIONS

Performs all other duties as assigned.

EXPERIENCE/SKILLS

* Two (2) or more years of experience in an office environment preferred.

* Proficiency in MS Office software (Excel, Word) is essential.

* Good organizational skills.

* Analytical and problem solving skills with attention to detail.

* Able to prioritize workload and handle multiple competing tasks and demands.

* Ability to meet deadlines.

* Ability to handle multiple tasks in a fast-paced environment.

* Good written and verbal communication skills.

EDUCATION

High School Diploma/GED required.

TRAVEL REQUIREMENTS

Minimal or occasional travel for meetings, projects or training as needed.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds.

EQUIPMENT

MS Office PC, fax, phone and standard office equipment.