Program Assistant

Benefits

• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

The Community Foundation is a charitable endowment dedicated to improving quality of life for the people of St. Joseph County, Indiana. Thanks to the generosity of many caring people, our assets have grown to over $300 million, ranking us in the top 100 community foundations nationally.

The Foundation has spearheaded a wide range of key initiatives to strengthen our community including Arts Everywhere, the African American Community Fund, the Early Years Count Education Initiative, the Leighton Award for Nonprofit Excellence, Senior Living Initiative, the 21st Century Scholar Success Initiative, and Dolly Parton’s Imagination Library.

Helping people achieve better lives through education is at the heart of much of what we do. We are seeking to expand our staff with talented new people who share our passion to make life better for the people of St. Joseph County. More information is available jc.org.

The Community Foundation of St. Joseph County is seeking a full‑time (40 hours per week) Program Assistant to support outreach, event coordination, and program operations across Foundation initiatives, scholarships, and grants. This position provides essential coordination and operational support, while also serving as support for key processes across the organization.

• Take lead responsibility for coordination of Dolly Parton’s Imagination Library, including convenings, partner coordination, data dashboards, and outreach efforts to increase enrollment and engagement
• Assist Program Directors with planning and execution of convenings and events, including Arts Everywhere executive convenings, capacity‑building opportunities, Success Fests, internship events, and other program‑related activities

• Schedule site visits and assist with review of final grant reports and budgets
• Support grant‑making due diligence processes
• Grant entry, transmittal letters, and notifications within the Foundation’s database system

• Assist with scholarship data entry, payments and transmittal letters
• Support scholarship application processing
• Schedule student interviews and assist with selection committee logistics

• Maintain accurate and complete program records, files, and documentation
• Provide backup support across program teams as needed to ensure continuity and responsiveness
• Back up Administrative Associate when needed for front desk reception and phone coverage

Other program‑related duties associated with the Foundation’s initiative work.