Event Manager; Congress Meetings & Events - Life Sciences

Event Manager (Congress Meetings & Events - Life Sciences)

Dayton, New Jersey, United States

At Jack Morton, we create, and build, head‑turning, smile‑inducing, impact‑driving brand experiences. We exist to redefine what experiential can achieve, helping clients unlock the full value of experiences.

This role will plan and deliver high‑impact meetings, congress activations, and special events for Healthcare and Pharmaceutical clients.

• Serve as the primary liaison between suppliers and internal teams to coordinate meetings, events, training sessions, and conference hospitality suites.
• Research, evaluate, negotiate, and maintain strong relationships with preferred vendors.
• Develop proposals, cost estimates, and event budgets; track financials and provide reporting for individual events and annual program spend.
• Maintain and manage budgets throughout pre‑planning, onsite execution, and post‑show reconciliation.
• Lead the venue and meeting/event site selection process.
• Negotiate hotel, lodging, and meeting space rental contracts to meet approved budgets.
• Oversee schedules, materials, and services for multiple meetings and conventions for recurring clients.
• Coordinate event registration, payment processes, promotions, invitations, and sponsorship activities.
• Partner closely with client representatives and internal planning teams to determine event logistics—attendance, housing, meeting space, catering, schedules, and payment arrangements.
• Work with convention management teams, housing bureaus, hotels, and other partners to secure and manage room blocks, registration, badging, and onsite support services (F&B, AV, etc.).
• Oversee attendee communications, including email updates, convention information packets, and final housing/registration reports.
• Manage onsite housing, registration, and badge distribution during events.
• Oversee payment processes, including master billing, credit card use, and client‑direct payments.
• Travel to onsite event locations as needed.

• Bachelor’s degree and 2+ years of experience in event, congress, trade show, or convention planning; housing bureau experience is a plus.
• A passion for working with people and delivering exceptional customer service.
• Strong attention to detail with excellent organizational and follow‑up skills.
• Outstanding verbal and written communication skills—able to present effectively, create clear proposals, and maintain accurate documentation.
• Ability to juggle multiple projects, manage tight deadlines, and adapt quickly.
• Experience with in an event marketing or creative solutions agency preferred.
• Entrepreneurial mindset—independent, resourceful, and solutions‑oriented.
• Flexible, open‑minded, and highly collaborative.
• Ability to build rapport quickly with clients and partners.
• Strong business sense and problem‑solving abilities.
• Proficiency in Microsoft Office.

We have recently become aware that individuals not associated with Jack Morton have fraudulently used our name to solicit applications for fake jobs, conduct fake interviews, and make fake job offers. Any request to schedule an interview or any bona fide offer of employment will only come from an authorized representative of Jack Morton with an email address ending in "", "" or "@impact-xm".

We will never require an applicant to provide credit card or banking information to cover any supposed advance costs.

As set forth in Jack Morton Worldwide’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.