Senior Experiential Producer

Senior Experiential Producer – Impact XM

Impact XM is seeking a Senior Experiential Producer to lead the development and delivery of immersive, high‑impact experiences across live and hybrid events. Reporting to the Director of Event Production, you will manage large, complex experiential programs, including AV, talent, interactive engagements, exhibits, and custom creative concepts. You’ll coordinate multi‑disciplinary teams from concept through execution, ensuring events are delivered flawlessly and on budget.

• Oversee production of AV, lighting, staging, interactive elements, and other deliverables from concept through onsite execution.
• Provide live production direction and ensure project goals, milestones, and deliverables are met.
• Translate client requirements into functional specifications, storyboards, and high‑level wireframes as needed.
• Assist account teams with proposals, including project scopes, budgets, timelines, talent bios, scripts, and creative deliverables.
• Proactively manage fast‑moving, complex projects, keeping internal teams and third‑party vendors on schedule and budget.
• Create and manage budgets for multiple deliverables within each project or program.
• Support creative teams by providing expertise, researching new technologies, and contributing to concept development.
• Produce all elements of experiential projects for hybrid and live events, including digital media development, audio‑visual support, lighting and video production, and custom experiential concepts.
• Lead and coordinate project teams, including creative directors, art directors, copywriters, developers, technical leads, and account teams.
• Allocate and monitor technical and financial resources to meet project objectives.
• Ensure projects are delivered onsite at trade shows, meetings, and events (travel may exceed 25% during peak seasons).

• Bachelor’s degree (B.A. or B.S.) or equivalent experience.
• 10+ years’ experience as an Experiential Producer for live and hybrid events.
• Proven expertise managing complex projects and multi‑disciplinary teams in experiential, trade show, or event environments.
• Experience in onsite installation and delivery of activations.
• Strong knowledge of digital and virtual event platforms, streaming solutions, and videoconferencing tools – a plus.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with creative software a plus.
• Solid understanding of budgeting, accounting, and financial processes for event production.
• Excellent organization, attention to detail, and ability to maintain comprehensive project documentation.
• Calm under pressure, adaptable, and able to manage competing priorities.
• Willingness to travel frequently within the US and Canada, and occasionally internationally.
• Pharmaceutical industry experience is a plus but not required.

• Strong leadership and team coordination across creatives, engineers, programmers, AV technicians, and account teams.
• Expertise in delivering immersive, experiential engagements that align with client objectives.
• Excellent problem‑solving, communication, and interpersonal skills.
• Passion for innovation, experiential storytelling, and creating memorable event experiences.

Impact XM is a global event and experiential marketing agency that empowers brands to power business. From events, exhibits and environments to digital engagements and consumer activations, we create experiences that connect brands and consumers in a meaningful way. This ensures we live up to our name by making a positive impact on people’s lives and our clients’ business.