Senior Event Coordinator

Senior Event Coordinator

Cranbury, NJ | $60,000 - $70,000 | Full‑time | 6 days ago

• Provide day‑to‑day coordination support to Producers and Event Managers for live, digital, and virtual events.
• Maintain project trackers, timelines, and deliverables across MES and EXP programs.
• Assist with pre‑production, production, and post‑production tasks—including documentation, vendor communication, and asset tracking.
• Partner with Event Managers on venue logistics, travel, registration, and on‑site operations.
• Track and manage tasks, budgets, and deliverables within internal project management systems.
• Support PO creation, invoice processing, and vendor payment reconciliation.
• Keep production documentation, schedules, and estimates organized and up to date.
• Coordinate communication across internal departments (Creative, Production, Finance, Operations, Digital Solutions).
• Prepare and distribute meeting agendas, notes, and action items.
• Support on‑site event execution—including setup, rehearsals, and vendor coordination (up to 30% travel).
• Contribute ideas for improving processes and driving efficiency across teams.

• Bachelor’s degree (B.A. or B.S.) or equivalent professional experience.
• 2–4 years of experience in event, experiential, or production coordination within an agency or corporate environment.
• Familiarity with event logistics and production processes across live and virtual platforms.
• Strong understanding of project timelines, budgets, and deliverable tracking.
• Proficiency with Microsoft Office and project management tools (e.g., Monday, Smartsheet, Asana).
• Experience with budgeting systems, PO creation, and invoice processing.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and thrive in a fast‑paced, collaborative setting.

• Typical office environment with moderate noise levels.
• Domestic and occasional international travel required (approximately 30%).
• Weekend or extended hours may be required during event delivery periods.