Bookkeeper IV

Assist in the administration of the school's financial affairs so that a complete and systematic set of records and files of all financial transactions of the school are maintained.

• Account for a complete and systematic set of records and files of all financial transactions of the school.
• Collect and receipt all monies flowing through the school, make daily bank deposits, write all imprest checks, and render monthly revenue summaries to the appropriate district office division. Handle collection of returned checks and magistrate paperwork. Process vendor information including completion of required official W9's and report to the District.
• Maintain separate accounting records for clubs, departments and general school funds.
• Make available for auditors all accounts and financial records upon request by the superintendent or his designees.
• Prepare and process purchase requisitions, invoices for payment, school bus permits, and substitute payroll forms and all Infospan reports/reconciliation, activity bus payments/billing and field trip paperwork.
• Prepare personnel recommendations, payroll and insurance forms for school employees to be submitted to the appropriate division of the district office.
• Verify/update teacher certification, FMLA and sick bank paperwork/information to appropriate individuals at district level.
• Prepare ticket boxes for appropriate school programs and athletic events. Work athletic events and place funds in the bank night depository. Obtain security personnel as needed at school and athletic events. Prepare/balance athletic budget.
• Input employees leave time.
• Prepare pre-authorization of all school travel and reconciliation of receipts.
• Complete Workers Compensation reports/claims and all student insurance claims.
• Process payroll, weekly invoices, travel, and other reimbursements for payment, according to established procedures.
• Work closely with Human Resources and Finance to maintain salary data and financial information.
• Check People Soft records on a regular basis to monitor all funds and to see that appropriate transfers, invoices, etc., are processed correctly.

High School - Bookkeeper IV

Principal

240 days

Assist in the administration of the school's financial affairs so that a complete and systematic set of records and files of all financial transactions of the school are maintained.

• Account for a complete and systematic set of records and files of all financial transactions of the school.
• Collect and receipt all monies flowing through the school, make daily bank deposits, write all imprest checks, and render monthly revenue summaries to the appropriate district office division. Handle collection of returned checks and magistrate paperwork. Process vendor information including completion of required official W9's and report to the District.
• Maintain separate accounting records for clubs, departments and general school funds.
• Make available for auditors all accounts and financial records upon request by the superintendent or his designees.
• Prepare and process purchase requisitions, invoices for payment, school bus permits, and substitute payroll forms and all Infospan reports/reconciliation, activity bus payments/billing and field trip paperwork.
• Prepare personnel recommendations, payroll and insurance forms for school employees to be submitted to the appropriate division of the district office.
• Verify/update teacher certification, FMLA and sick bank paperwork/information to appropriate individuals at district level.
• Prepare ticket boxes for appropriate school programs and athletic events. Work athletic events and place funds in the bank night depository. Obtain security personnel as needed at school and athletic events. Prepare/balance athletic budget.
• Input employees leave time.
• Prepare pre-authorization of all school travel and reconciliation of receipts.
• Complete Workers Compensation reports/claims and all student insurance claims.
• Process payroll, weekly invoices, travel, and other reimbursements for payment, according to established procedures.
• Work closely with Human Resources and Finance to maintain salary data and financial information.
• Check People Soft records on a regular basis to monitor all funds and to see that appropriate transfers, invoices, etc., are processed correctly.

Perform such other duties as may be assigned by the principal.

Performance of this position will be evaluated in accordance with…