School Bookkeeper and Registrar

Applications will be accepted beginning
Wednesday, April 9, 2025 12:00 AM
(Eastern Standard Time)

Bookkeeping and Registrar Clerk

Reports to:

Principal

Education and Experience:

• Associate Degree preferred
• At least 3 years of successful experience in teaching
• Exhibits organizational and management skills

SUMMARY:

Under the direction of a building administrator, the applicant must perform a variety of general
bookkeeping
, record keeping, accounting functions, administrative and office clerical duties; and computes, classifies, and records numerical data to keep sets of financial records complete. As
registrar
, the applicant is responsible for the maintenance of student records at the school level, processing of enrollment, transfers, and withdraws from the campus. Works independently in the performance of all functions necessary to maintain an efficient and organized office in a professional and confidential manner. All other duties assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Keeps an accurate record of all receipts and disbursements;
• Keeps accurate records and receipts for the funds allotted to the school for the purchase of supplies, equipment, etc.;
• Maintains a complete bookkeeping system for the school and all extra-curricular activities/sporting events;
• Maintains files for all purchases that required quotes;
• Assists with keeping administration/staff advised of balances and deadlines for all orders and expenditures;
• Keeps separate records for funds allocated to each department/account and records purchases made against each account;
• Writes checks for payment of bills;
• Utilizes word processing equipment to prepare general correspondences, memorandums, reports, purchase orders, and other materials from rough draft, copy, marginal notes, or verbal instruction;
• Records, codes, and files all purchase orders;
• Prepares and routes purchase orders and vendors invoices for school staff;
• Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures;
• Collects and prepares expenditure data at the end of each month for records and reports;
• Maintains records and generates appropriate reports;
• Accumulates all bills, making copies of the same for reimbursement from the appropriate agency;
• Keeps accurate records and writes checks for supply accounts;
• Keeps records of students lost textbooks and amounts owed to the school in collaboration with the principal;
• Assists with the establishment of computer data involving the foregoing procedures and maintains the same;
• Makes arithmetical calculations; requisitions supply and materials for office and office copy equipment;
• Maintains financial transactions of office funds;
• Maintains filing system as required by supervisor;
• Operates standard office equipment to include, word-processing, and data processing equipment, copiers, laminators, etc.;
• Attends in-service training to improve skills and knowledge of job expertise;
• Maintains and respects confidentiality of student and office related information;
• Maintains accurate/updated school inventory;
• Reconciles monthly bank statements;
• Picks up and drops off deposit bags from the bank, as requested by the building administrator(s);
• Attempts to collect bad debts due to the school; writes receipts for all transactions and maintains accurate records on debts collected;
• Takes all necessary and reasonable precautions to protect students, equipment, materials, and facilities;
• Complies with and supports school and division regulations and policies;
• Prepares requisitions for funds as required by the School Board;
• Fulfills duties of the School Secretary as needed;
• Models non-discriminatory practices in all activities;
• Performs related tasks as assigned by the supervisor in accordance with the school/policies and practices.

(School Registrar)

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Register new students by verifying residency, eligibility, credit level status, immunization, etc., and enter data into computerized student record system
• Manage student record system by transferring and withdrawing students, receiving and sending records, creating/generating/changing student class schedules,…