Administrative Assistant- Columbia

About Us

Business is booming in South Carolina! Are you ready to be a part of developing and connecting the next generation of workers in this state? Year after year, experts pick our state as one of the best in the country for doing business. Just last year, South Carolina announced more than 14,000 new jobs and $10 billion in capital investment. Entrepreneurs are flocking to cities like Greenville, Charleston, Columbia, and Rock Hill to start and grow their businesses.

And our hospitality industry is primed to take off as travelers from around the world continue to discover the beauty and accessibility of South Carolina’s mountains and coast.

We are seeking a detail-oriented and reliable Administrative Assistant to support the Facilities Management division in Columbia. This role is ideal for someone who is organized, self-motivated to accomplish tasks as they are assigned, possesses good time management skills, and can positively interact with employees throughout the state. Facilities oversees maintenance and construction, office moves, postal operations, parking lot management, physical security—including  cards—and recycling, shredding, and archiving.

• Receive and distribute mail, writi... (intentionally shortened for readability)
• Maintain correspondence, reports, and other documents.
• Track energy costs and maintain monthly telephone list.
• Create shopping carts and approve invoices in SCEIS.
• Track and update P.O. data in a spreadsheet.
• Handle , parking, and key requests in OnBase.
• Assign parking tags and track parking changes.
• Maintain a database for tracking and accounting of keys.
• Manage creation, distribution, and activation of new s.
• Order and maintain supplies of agency promotional items.
• Assist with emergency purchases and business card orders.

A High School Diploma and 2 years of clerical experience. A bachelor’s degree may be substituted for the related work experience.

• Working knowledge of standard office equipment and machines.
• Microsoft Office experience.

Knowledge of state procurement policies and procedures and of agency policy and procedures, ability to create purchase order shopping carts in SCEIS.

Supplemental questions are considered part of your official application. Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.