Administrative Assistant General Administrative

PURPOSE Under general supervision performs a variety of administrative and clerical duties in support of one or more departments.

• Arranges meetings and conferences; schedules appointments; arranges schedules and makes travel reservations.
• Prepares routine correspondence, memoranda, reports, forms, tables, catalogues, pamphlets, etc. from rough drafts, hand written notes or general verbal instructions. Makes changes to ensure completeness and accuracy.
• Answers telephone and gives information to callers or routes call to appropriate person, places outgoing calls when requested.
• Organizes workload to comply with deadlines and priorities; works independently to complete routine department or group functions.
• Prepares and maintains paper and electronic filing systems to support the needs of the department or location.
• Receives and distributes incoming mail; assembles correspondence for mailing; receives and transmits materials using appropriate electronic methods.
• Collects and formats data and produces periodic reports to support the needs of the department or location.

• High school diploma or General Educational Degree (GED) and three (3) years of administrative experience; or equivalent combination of education and experience.

• Knowledge of modern office practices and procedures
• Ability to transcribe correspondence from handwritten notes or electronic media
• Ability to compose effective and efficient reports and correspondence
• Good verbal and written communication skills
• Proficiency in Microsoft Office Suite