Administrative Assistant to Chief Commercial Officer

The Administrative Assistant to the Chief Commercial Officer (CCO) plays a vital operational support role within Smith Entertainment Group. This individual must be well-versed in all commercial revenue streams across SEG, working cohesively alongside Corporate Partnerships, Premium Sales & Services, and Memberships departments.

This role places a heavy emphasis on high-level calendar management, meticulous meeting preparation, thorough post-meeting documentation, and complex travel coordination. The ideal candidate anticipates executive needs by preparing agendas and distributing key talking points days in advance, driving accountability through postmortem notes, and seamless alignment with macro-level SEG leadership for executive trips, initiatives, and events. Operating with absolute discretion, this assistant safeguards confidential information while playing a key role in supporting employee well-being and coordinating team milestone celebrations across the CCO's organization.

• Oversee and optimize high-level calendars for the Chief Commercial Officer, efficiently coordinating meeting spaces, times, logistics, and invitee lists across internal departments and external partners.
• Prepare, organize, and set meeting agendas, ensuring all participants are aligned prior to discussions.
• Proactively compile and distribute meeting talking points, pre-read materials, and background context days in advance to ensure thorough preparation for all attendees.
• Attend key meetings to capture detailed notes, actionable takeaways, and facilitate structured postmortem summaries for meetings, key events, and milestone initiatives.
• Track action items following meetings and follow up with team members to ensure prompt execution.
• Maintain strict confidentiality regarding sensitive materials, proprietary business data, and strategic executive conversations.

• Coordinate comprehensive travel arrangements (flights, lodging, ground transportation, and detailed itineraries) for the CCO.
• Support travel coordination for other leadership-level team members as needed, aligning seamless logistics with macro-level SEG leadership initiatives, C-Suite trips, corporate events, and off-sites.

• Serve as a seamless connector across Corporate Partnerships, Premium, and Memberships, fostering cohesive communication and operational alignment across SEG sister properties.
• Actively contribute to the well-being and positive culture of all employees under the CCO, helping maintain a supportive work environment.
• Plan, schedule, and coordinate team milestone celebrations, achievements, and employee recognition events.

• Manage internal administrative budget needs and supplies for the CCO's immediate office.
• Coordinate, order, track, and manage the distribution of internal team or client gifting items.

• Builds Relationships - Thrives in developing new relationships with businesses and individuals in traditional, creative and innovative ways.
• Team Mentality - Cares about the success of teammates as much as their own and demonstrates it through their actions.
• Customer Focus - Builds strong customer relationships and delivers customer-centric solutions.
• Decision Quality - Makes good and timely decisions that keep the organization moving forward.

• Experience: 3+ years as an Executive Assistant, High-Level Administrative Assistant, or Office Manager (experience in sports, entertainment, or revenue operations preferred). Associate's or Bachelor's degree in Business Administration, Communications,…