Administrative Assistant

This position supports the executive administrative functions of our municipality, and reports to the Assistant City Manager. This position offers an opportunity to contribute to the efficient operation of local government and provide essential support to various departments including the City Clerk, HR, and the City Manager’s office.

Note:

The salary range shown represents the minimum to maximum salary established for the position. Actual starting salary will be based on qualifications, education, experience, and other applicable factors.

Excellent oral and written communication skills.

Ability to understand the organization and operation of the City.

Associate degree in related field and/or any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying.

• High school diploma or equivalent; additional education or training in office administration is preferred.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong communication skills, both verbal and written.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility to work full-time hours, with the possibility of occasional evenings or weekends for special events or meetings.
• Knowledge of municipal government operations and procedures is an asset but not required.
• Experience in working for a public sector organization desired.

Required to stand, walk and sit; talk or hear, both in person and by telephone; use hands to finger, handle or feel objects or controls; reach with hands and arms. Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds.

Esta posición brinda apoyo a las funciones administrativas ejecutivas del municipio y reporta al Subadministrador Municipal. El puesto ofrece la oportunidad de contribuir al funcionamiento eficiente del gobierno local y proporcionar apoyo esencial a varios departamentos, incluyendo la Oficina del Secretario Municipal (City Clerk), Recursos Humanos (HR) y la Oficina del Administrador Municipal (City Manager).

• Servir como el principal punto de contacto para las interacciones de servicio al cliente de primera línea. Recibir a los visitantes, proporcionar información o dirigirlos al departamento o personal correspondiente.
• Gestionar las comunicaciones entrantes y salientes, incluyendo llamadas telefónicas, correos electrónicos y distribución de correspondencia.
• Proporcionar apoyo administrativo a los departamentos municipales, incluyendo, entre otras, tareas administrativas y de oficina, ingreso de datos y gestión de documentos.
• Ayudar a organizar y mantener los registros municipales, incluyendo correspondencia, informes y actas de reuniones.
• Ayudar a programar citas, reuniones y eventos para el personal y los funcionarios municipales.
• Preparar agendas, documentos y presentaciones para reuniones y presentaciones, según sea necesario.
• Apoyar proyectos especiales, eventos e iniciativas asignados por la administración municipal o los jefes de departamento.
• Mantener el inventario de suministros de oficina y realizar pedidos según sea necesario.
• Garantizar el cumplimiento de las políticas y procedimientos municipales.
• Garantizar que toda la…