Church Secretary​/Administrative Assistant

Position:Church Secretary

Status:Part-Time — Approximately 20 Hours per Week

Reports To:Senior Pastor

The Church Secretary provides administrative and organizational support for the ministries and leadership of the church. This position helps ensure that the church office operates efficiently, communicates clearly, maintains accurate records, and provides a welcoming and helpful point of contact for church members, guests, ministry leaders, and the community.

The Church Secretary should view administrative responsibilities as an important part of the ministry of the church. The purpose of this position is not simply to accomplish office tasks, but to use administration, communication, organization, and service to help the church fulfill its God-given mission.

The Church Secretary serves as an important support to the mission and vision of Buck Creek Baptist Church.

Our Mission:Making Biblical Disciples in Relational Environments.

Our Vision:Connecting all people to Jesus, family, and their God-given purpose.

Because the church office often serves as a primary point of connection between the church, its members, guests, ministry leaders, and the community, the Church Secretary should seek to represent the mission and heart of Buck Creek in every interaction.

Administrative ministry should help people take their next step toward Jesus, His family, and their God-given purpose.

The Church Secretary is expected to carry out the responsibilities of this position in a manner consistent with the core values of Buck Creek Baptist Church.

The Church Secretary should conduct their work according to biblical principles of integrity, honesty, faithfulness, kindness, stewardship, and service.

Church policies, procedures, communications, and administrative practices should support the biblical mission and ministry of the church.

Key Scriptures:Colossians 3:17; 1 Corinthians 4:2; 2 Timothy 3:16–17

Administrative work should be purposeful rather than simply task-oriented.

The Church Secretary should understand how calendars, communications, records, publications, scheduling, and office systems help ministries function effectively and support the church's mission of making and maturing disciples.

The question is not simply,“Did we complete the task?”but also,“Did this task help our church accomplish its mission?”

Key Scriptures:Matthew 28:18–20;
Ephesians 5:15–16;
Colossians 1:28–29

The Church Secretary should treat people as more important than paperwork.

Every phone call, email, office visit, request, or conversation is an opportunity to demonstrate the love of Christ and help people feel welcomed, valued, and connected.

The Church Secretary should communicate with patience, kindness, professionalism, and grace—even when dealing with difficult situations or interruptions.

Key Scriptures:John 13:34–35;
Philippians 2:3–4;
Ephesians 4:32

The Church Secretary should develop systems and procedures that can be understood, taught, and reproduced by others.

Important information, processes, passwords, schedules, procedures, and responsibilities should not exist only in one person's memory.

The Secretary should appropriately document recurring administrative processes, help train volunteers when needed, and work in a way that strengthens the ministry rather than making the ministry unnecessarily dependent upon one person.

Key Scriptures:2 Timothy 2:2;
Ephesians 4:11–13

The Church Secretary should work in cooperation and…