Administrative Assistant Communications and Governmental Relations

The South Carolina School Boards Association (SCSBA) is a membership organization dedicated to supporting and advocating for public school boards throughout South Carolina. The association provides professional development, policy services, legislative advocacy and communications support to strengthen school board governance and advance quality public education. SCSBA works collaboratively with education leaders, community stakeholders and policymakers to serve public schools and the communities they represent.

Team members contribute to mission-driven work with a statewide impact.

The Administrative Assistant for Communications and Governmental Relations is a full-time, on-site position based in Columbia, South Carolina.

A primary responsibility of this position is the accurate, efficient and comprehensive management of SCSBA's membership database and related information systems.

The successful candidate will maintain critical membership records, manage electronic distribution lists, coordinate data collection and reporting, and support the association's communications and governmental relations initiatives.

This position requires exceptional organizational skills, attention to detail, proficiency with database applications and the ability to independently manage multiple time-sensitive assignments. The Administrative Assistant works closely with the directors of Communications and Governmental Relations and Advocacy, other association departments, member school boards and external stakeholders to ensure accurate information, efficient operations and responsive member services.

• Maintain and update SCSBA's Engagifii membership database, ensuring the accuracy and integrity of member records, contact information, training participation, school board elections and years of service.
• Coordinate with association departments to address database needs, maintain consistent records and support organizational information management.
• Compile, organize and maintain statewide school board demographic information and related membership data.
• Manage database information supporting the association's annual service awards program.
• Maintain Mailchimp email distribution lists, ensuring accurate contact information, appropriate list segmentation and timely updates.
• Perform routine data entry, verification, reconciliation and quality-control procedures to maintain reliable membership records.
• Generate and organize database reports, membership lists and other information needed for publications, communications and special projects.

• Provide administrative and logistical support to the directors of Communications and Governmental Relations and Advocacy.
• Assist with member correspondence, electronic publications, reports and other association communications.
• Coordinate administrative details and materials for legislative events, meetings and advocacy initiatives.
• Provide support for legislative and communications organizations affiliated with or supported by SCSBA.
• Assist periodically with social media campaigns and other association communications.
• Support the administration and coordination of SCSBA awards and recognition programs.

• Manage the daily compilation and distribution of education-related news articles through SCSBA's e-Clippings service.
• Review, organize, format and distribute daily e-Clippings communications to association members.
• Maintain newspaper subscriptions and related resources supporting the association's news-monitoring activities.

• Maintain organized electronic and physical filing systems, office supplies and budget-related materials.
• Respond promptly and professionally to telephone calls, emails and written inquiries from association staff, members and the public.
• Prepare, proofread and format correspondence, documents, reports and other materials.
• Manage multiple administrative priorities while meeting deadlines and maintaining accuracy.
• Perform other related duties as assigned.

• High school diploma required; postsecondary degree preferred.
• Minimum of three years of relevant administrative or office experience.
• Demonstrated proficiency in database management, data entry, record maintenance and information systems.
• Previous experience with membership database software strongly preferred; familiarity with Engagifii or…