Office Manager

Office Manager

The Office Manager provides comprehensive administrative, clerical, financial, and organizational support to the Director of Career & Technology Education and the Hemingway Career & Technology Center. The Office Manager is responsible for maintaining an efficient, professional, and welcoming office while supporting the daily operations of Career & Technology Education programs.

This position serves as a primary point of contact for students, parents, teachers, administrators, business and industry partners, postsecondary partners, community organizations, vendors, and the general public. The Office Manager must demonstrate professionalism, confidentiality, accuracy, excellent communication skills, and the ability to manage multiple responsibilities in a fast-paced educational environment.

• Manage the daily administrative operations of the Career & Technology Education office and Hemingway Career & Technology Center.
• Provide administrative support to the Director of Career & Technology Education.
• Maintain the Director's calendar, appointments, meetings, deadlines, and scheduled activities as assigned.
• Answer telephone calls, receive visitors, respond to routine inquiries, and direct individuals to the appropriate staff member.
• Prepare correspondence, memoranda, reports, agendas, meeting notices, presentations, forms, and other documents.
• Maintain organized electronic and paper filing systems.
• Receive, sort, distribute, and process departmental mail and correspondence.
• Maintain confidentiality of student, employee, financial, and departmental information.
• Assist with maintaining an orderly, professional, and welcoming office environment.

• Provide administrative assistance for district CTE programs, activities, meetings, and special initiatives.
• Assist with documentation associated with Career & Technology Education programs, Perkins V, the Comprehensive Local Needs Assessment (CLNA), work-based learning, advisory committees, and other CTE initiatives.
• Maintain records related to CTE programs, student participation, industry certifications, work-based learning, career exploration, and other program activities as assigned.
• Assist with gathering information and documentation needed for local, state, and federal CTE reports.
• Support communication among CTE teachers, school administrators, school counselors, students, parents, and district departments.
• Assist with coordination of CTE advisory meetings, career fairs, job fairs, student recognition programs, National Technical Honor Society activities, industry visits, career exploration events, and other CTE activities.
• Support partnerships with local businesses, industries, postsecondary institutions, workforce agencies, and community organizations.
• Assist the Director in maintaining documentation required for CTE program monitoring and compliance.

• Assist with departmental purchasing, requisitions, purchase orders, invoices, receipts, and other financial documentation.
• Maintain accurate records of expenditures and purchases for CTE programs.
• Assist with tracking local, state, federal, and Perkins-funded purchases as directed.
• Communicate with vendors regarding quotes, orders, invoices, deliveries, and purchasing documentation.
• Maintain inventory records for equipment, supplies, instructional materials, and other CTE resources.
• Assist with procurement documentation and ensure appropriate approvals are obtained before purchases are processed.
• Work collaboratively with the district's Finance Office and other departments to ensure timely and accurate processing of financial documents.
• Assist with P-Card documentation and reconciliation when assigned and authorized.

• Greet students, parents, employees, business partners,…