Construction Administrator - Columbia

Company Overview

McMillan Pazdan Smith is an award‑winning architecture, interior design, and advisory services firm with eleven studios located in the southeast. We pride ourselves on strong client relationships and community partnerships. Our projects represent the work of a collaborative group of dedicated design professionals driven by a solitary goal: to deliver a functional solution that inspires collaboration, function, imagination, constructability, and attributes of a well‑constructed environmental design.

The firm is a larger organization of 300 employees with a boutique firm atmosphere.

We are currently seeking a Construction Administrator to join our team in Columbia, SC. As a Construction Administrator you will be responsible for supporting the project teams and providing project process guidance.

• Assist team with construction administration activities on projects.
• Read, interpret, and understand plans, specifications, and other contract documents.
• Read and understand terms and conditions of owner‑architect agreement and owner–General Contractor (GC) contract requirements and deliverables.
• Communicate with project architects, other CA’s, and consultants as required to resolve project issues in a timely, well‑organized manner.
• Perform quality control throughout project life cycle.
• Participate in mandatory monthly CA meetings on topics including technology, best practices, lessons learned, and other relevant topics.
• Participate in CA and designated design studio periodic meetings as well as project team meetings.

• Perform field verification of existing project conditions alone or with architects and other CAs as needed.
• Assist team with pre‑construction specification and drawing quality control and constructability reviews leading up to “for construction” documents.
• Identify engineering coordination issues, unclear or absent information, code compliance concerns, or construction method quality and scheduling concerns.
• Participate in project hand‑off from design to CA with Project Manager (PM) and Project Architect (PA).
• Review project schedule, design intent, special features, and budget along with client expectations.

• Assist team in maintaining MPS record set documents, including filing, organization, updating with revisions and request for information (RFI) responses.
• Monitor project for construction document and recurring client standards compliance.
• Assist team with issuance of document revisions prepared by designers.
• Issue revisions to project team, file, and record in record documents.
• Process shop drawings and submittals promptly to ensure adequate time for review.
• Travel as required to project sites for site visits and project meetings.
• Prepare field observation reports, including photographs, to document each site visit. Document all conversations and instructions for distribution as applicable.
• Attend Owner/Architect/Construction (OAC) meetings with PM, PA, and CA. Record accurate meeting minutes for review and distribution.
• Assist team to promptly close action items generated during OAC meetings.
• Serve as liaison between owner(s) and contractor(s).
• Assist with generation and issuance of punch‑lists.
• Receive, review, and distribute third‑party and special inspections test reports. Record deficiencies in log for tracking of correction.

• Review change order requests promptly and provide recommendations to PM, PA, or CA I for processing to owner/client. Forward and track engineering scope change order requests to consultants.
• Review payment applications.

• Review closeout documents as directed and provide comments to PM, PA, or CA I for response to contract with required corrections or needed additional information.
• Includes as‑built, O&M manuals, warranties, attic stock transmittals, financial, and lien release.
• Facilitate GC financial closeout in a timely manner, but only after all other closeout activities have been completed.
• Participate in project team post‑construction closeout, including lessons learned discussion.
• Perform post‑construction services and investigations as needed.