Fiscal and Procurement Manager

Overview

Under supervision of the Finance Director, the Fiscal and Procurement Manager is responsible for administering the agency’s procurement and contract management functions, overseeing facilities-related projects, managing records retention, and supporting inventory and minority business compliance initiatives. This position works collaboratively with internal divisions, STO, BOFI, vendors, and state agencies to ensure compliance with state procurement regulations and agency policies.

• Administer the agency’s procurement process in accordance with the South Carolina Consolidated Procurement Code and established procurement principles and practices.
• Manage all agency contracts throughout the procurement lifecycle, including planning, solicitation, execution, monitoring, renewal, and closeout.
• Develop solicitations, including Requests for Proposals (RFPs), and solicit and evaluate vendor quotes.
• Research, review, and apply statewide contract information to agency procurements.
• Develop solicitation documents with clear scopes of work and technical specifications.
• Create, modify, and manage purchase orders and contracts in SCEIS.
• Maintain accurate and complete procurement and contract files, ensuring proper documentation and compliance with best practices.
• Monitor contract performance, timelines, renewal and expiration dates, and coordinate amendments and renewals as needed.
• Provide guidance and technical assistance to agency staff on procurement and contract-related matters.
• Collaborate with state Procurement, Contract, Legal, and program staff to support agency needs.

• Serve as the STO Project Manager for facilities-related projects.
• Oversee and monitor facilities management needs and service requests.
• Monitor and support construction and facilities projects to ensure timely completion and compliance with project requirements.

• Oversee the agency’s records management program.
• Serve as the liaison between STO and the Archives and History Records Center.
• Implement and maintain the agency’s records retention policies in compliance with applicable regulations.

• Administer the statewide Procurement Card (P-Card) Program for STO.
• Serve as the primary liaison to the State Procurement Card vendor.
• Implement, schedule, and conduct P-Card training for cardholders, liaisons, and managers.
• Ensure employees are properly trained prior to card issuance.
• Monitor reconciliation processes and ensure compliance with agency and state procurement standards.

• Oversee inventory management processes, including forecasting needs, ordering supplies and equipment, monitoring stock levels, reconciling inventory records, and coordinating with vendors to ensure timely and accurate fulfillment.

• Manage and supervise the Accountant/Fiscal Analyst.

• Provide leadership, coaching, and performance oversight to ensure quality deliverables and deadlines are met.

• Work collaboratively with all team members to support division and STO objectives.
• Maintain productive working relationships across the agency and with external partners.
• Fully participate in required training and professional development activities.
• Implement and support cross-training initiatives.
• Review, update, and maintain work procedures to ensure documentation remains accurate, current, and usable to promote quality outcomes.

A bachelor’s degree in business management, finance, accounting or a related field and a minimum of five (5) years of progressive professional experience in procurement, purchasing, auditing, contract management or a related field.

Must demonstrate expertise in the use of automated accounting systems and/or financial reporting systems. Ability to identify and recommend strategies and initiatives that improve an agency's financial programs/systems. Sound knowledge of governmental accounting principles and practice, understanding of governmental financial statements, and the ability to analyze and interpret…