Office Coordinator - Register of Deeds

Posting: #26-25
Posting Type:
Internal & Open Announcement
Closing Date:
Sunday, November 22, 2026, at 5:00 PM
Starting Wage: $23.90/hour
Full-Time Position with Benefits

Position Title:

Office Coordinator – Register of Deeds
Department:
Register of Deeds

Reports To:

Register of Deeds
FLSA Status:
Non-exempt
Wage Grade: N-5

General Statement of Duties

Performs clerical work in maintaining records filed with the Register of Deeds Office.

Under the direct supervision of the Brookings County Register of Deeds. In the absence of the Register of Deeds, under the Supervision of the Deputy.

(Any one position may not include all of the duties listed, nor do the listed examples include all duties which may be found in positions of this grade.)

• Serves as the first contact to the public as the office receptionist answering the telephone and greeting individuals; answers questions and inquiries and/or directs individuals to the appropriate departmental personnel.
• Responsible for maintaining county lien records to include posting county liens and county lien satisfactions.
• Conducts and assists customers with property, title, and genealogy searches.
• Prepares certified copies to include birth, death, and marriage certificates, military records, and other certified copies as directed.
• Issues marriage licenses.
• Prepares and distributes monthly vital reports to the SD Department of Health at the end of the month
• Keeps Vital Records applications and supplies fully stocked including Marriage License packets.
• Create and maintain security paper reports and order additional paper as needed.
• Maintains the burial records
• Email daily documents to title company
• Assists with balancing of daily cash/charge fees collected and running daily and monthly computer reports as directed. Makes bank deposits weekly and monthly. (backup)
• Maintains and enters recorded documents in the fee book and indexing and scanning documents in Doc Pro (as needed/ backup)
• Attends training sessions and meetings as required.
• Performs work in a manner consistent with safe practices.
• Develops and maintains positive, professional relationships with the general public and other employees.
• Performs other such duties and functions as assigned and necessary to the proper performance of the position.
• In the absence of the Deputy Register of Deeds, or as directed by the Register of Deeds, serves in that capacity
• Balances month end charges , print reports and send statements as needed. Balances and maintains charge book.
• Job duties and responsibilities may be adjusted as needed based on workload and office priorities. All positions are expected to work collaboratively, remain flexible, and assist with any duties necessary to ensure the efficient and effective operation of the office.

• Extensive knowledge of modern office practices, procedures, and equipment to include typewriter, copy machine, fax machine, calculator, computers, document scanner, etc.
• Knowledge of local, state, and federal laws pertaining to the functions of the Register of Deeds Office.
• Ability to make mathematical computations accurately and quickly.
• Ability to communicate well both verbally and in writing.
• Ability to understand and follow written and verbal instructions.
• Ability to maintain a professional relationship with the general public and other employees.
• Ability to demonstrate organizational skills.
• Ability to stand for long periods of time, and regularly lift and/or move up to 30 pounds and occasionally lift and/or move up to 50 pounds.
• Knowledge of modern computer software programs to include Microsoft Office, Microsoft Windows, Internet, Email, and Document Scanning Software.
• Knowledge of property descriptions preferred.

• High School Diploma or GED Certification.
• Additional coursework in computers or modern office practices preferred.

• No less than two (2) years experience in an office setting with clerical and/or office assistant responsibilities (including filing, correspondence, and receptionist duties).
• Experience operating computers, and modern software programs (such as Microsoft Office and Windows).

OR

Any equivalent combination of education and experience as is acceptable to the hiring authority.