Pastorate Business Manager

Do you desire to use your administrative gifts to further the mission of the Church?

Our Lady of Grace Pastorate in Chamberlain, SD is seeking a Catholic missionary disciple to serve in the full-time role of Pastorate Business Manager
. The Business Manager oversees the financial, administrative, and operational systems of Our Lady of Grace Pastorate to ensure full compliance with Church, state, and federal regulations. This includes managing accounting functions, budget planning, recordkeeping, and human resources. The Business Manager ensures that the pastorate maintains accurate documentation, meets diocesan policy requirements, and operates with integrity and transparency in all business matters.

Responsibilities include incorporating a personal expression of the Bishop’s vision of being a lifelong Catholic missionary disciple through God’s love, while advising the Pastor on financial decisions, maintaining essential HR compliance practices, and managing administrative workflows that support the Church's mission. The Business Manager ensures that all legal, procedural, and operational elements of employment are upheld. This role is essential for ensuring good stewardship of resources and supporting the day-to-day functioning of the pastorate.

Financial Management

• Manage all accounting functions across the pastorate, including accounts payable and receivable, reconciliations, financial reporting, and grant tracking, ensuring compliance with Church, state, and federal regulations.
• Oversee budget development and financial planning in collaboration with the Pastor and Finance Councils; prepare quarterly reports and guide responsible stewardship of all funds.
• Maintain accurate general ledger entries, reconcile accounts regularly, and submit required diocesan reports and annual filings, including W-2s, 941s, and 1099s.
• Manage and approve supply orders across the pastorate, including liturgical, office, and operational needs, in collaboration with administrative assistants and in alignment with parish budgets.

Administrative Leadership

• Supervise office operations, ensuring efficiency, consistency, and alignment with diocesan policies and procedures.
• Maintain financial and administrative records according to diocesan retention policies; manage secure access to technology systems, keys, and office resources.
• Support ongoing diocesan compliance efforts, including the Safe Environment audit and parish operational assessments.

Human Resources

• Manage human resources responsibilities, including payroll processing, personnel recordkeeping, and ensuring compliance with diocesan HR policies.
• Maintain accurate and confidential documentation for all employees, including personnel files, evaluations, Safe Environment compliance, onboarding, and offboarding personnel materials.
• Oversee updates to the Employee Handbook in collaboration with the Diocese to ensure clarity and alignment with current policy.
• Assist the Pastor with the logistical aspects of hiring and onboarding, ensuring that all necessary steps, including background checks and diocesan requirements, are fulfilled.
• Act as the contact for HR-related matters, working closely with the leadership team to uphold a supportive, mission-driven workplace culture.

Collaboration & Communication

• Serve as a financial and administrative advisor to the Pastor, providing insight for planning and major initiatives across the pastorate.
• Coordinate with the leadership team and pastorate directors to provide support for events and ministry programs as needed.
• Attend Finance Council meetings and other board or committee meetings as assigned; represent the business office with clarity and professionalism.

Mission Support

• Communicate and model the vision of the Diocese and the Pastorate, promoting the call to be lifelong Catholic missionary disciples through God’s love.
• Provide guidance and support to ensure that all financial and administrative decisions reflect the values and stewardship expected within the Catholic Church.

Primary

• Practicing Catholic in full communion with the Church, who actively witnesses to the faith through personal and…