Administrative Assistant - Main Office

ADMINISTRATIVE ASSISTANT – MAIN OFFICE

Pioneer Valley Performing Arts Charter Public School
, South Hadley, MA

Full‑time, 200 school days, 7:30am – 3:30pm.

Base pay: $26.00/hr – $28.00/hr.

• Greet school visitors and answer telephones in a friendly and welcoming manner.
• Demonstrate exceptional interpersonal and organizational skills with faculty, staff, students, parents, and community members to facilitate clear communication.
• Perform general office duties while maintaining a professional business atmosphere.
• Maintain main office records, sorting and filing in accordance with the school's policies.
• Respond to calls and concerns, providing information or referring to appropriate personnel.
• Triage student mental‑health needs as they arise and communicate information to appropriate staff/administrators.
• Maintain school calendar and schedule rooms for meetings and events.
• Manage and support the school lunch program, collaborate with the Food Service Department on the State Match, and maintain student meal counts.
• Maintain student attendance records, ensuring confidentiality and compliance with applicable laws.
• Work with vendors to support optimal operation of office equipment and copier machines.
• Perform other duties as required.

• High school diploma (associate’s degree preferred).
• Successful completion of a background check (CORI/SORI & fingerprinting).
• Evidence of prior experience working with students in grades 7‑12.
• Proficiency with technology and office equipment.
• Preferred: experience with Power School, prior school setting, and demonstrated ability to multi‑task.

Position follows the school calendar and works 200 days with hours 7:30am – 3:30pm. Salary range: $26.00 – $28.00 per hour dependent upon degree and experience. Potential for bonus at the end of the fiscal year.

• Current resume.
• Letter of interest/Introduction.
• Contact information for three references.
• Transcripts indicating degrees awarded.
• Evidence of licensure or any endorsement, if applicable.