Front Office Coordinator

Office Services Administrator – Onsite role

Schedule: M-F 8:30AM-5PM

OOCL is one of the world's largest integrated international container transportation, logistics and terminal companies. As a leading global brand based in Hong Kong, OOCL delivers fully integrated logistics and containerized transportation services across Asia, Europe, the Americas, Africa and Australasia. This role is a part of the North America Group – NAG Headquarters in Utah.

• Handle sending, receiving, and distribution of mail, courier packages, and deliveries

• Coordinate maintenance and repairs for office equipment
• Ensure security protocols are followed
• Maintain a clean, organized, and safe office environment
• Order and replenish supplies for workstations, breakrooms and conference rooms
• Manage office supply inventory and maintain office roster
• Liaise with property management and janitorial vendors for housekeeping and repairs
• Escort vendors and guests during office visits
• Process invoices for approval and resolve discrepancies with vendors
• Submit vendor setup and maintenance requests
• Update monthly accrual logs for financial reporting

• Front office management
• Track and manage office keys and badges; implement consistent security processes
• Assist with execution of office safety exercises and protocol

• Assist with event planning, including ordering supplies, arranging meals, and coordinating travel and accommodations
• Participate in ad-hoc HR and administrative projects as needed

• Bachelor’s degree is preferred
• Minimum 2 years of experience in an office environment (mailroom, shipping/receiving, or facilities experience preferred)
• Ability to lift 25–50 lbs regularly and perform physical tasks (walking, bending, kneeling)
• Strong organizational and planning skills with attention to detail
• Professional communication skills (verbal, written, and interpersonal)
• Proficiency in Microsoft Office Suite and general tech‑savviness
• Ability to work occasional extended hours for special projects

• Positive attitude and team‑oriented mindset
• Strong problem‑solving skills and adaptability
• Customer‑focused with a commitment to service excellence

All full‑time employees enjoy these outstanding benefits, while in a safe, friendly, clean, business casual office environment. Benefits include:

• Medical, Dental, and Vision Insurance
• Paid Vacation/PTO
• Separate Paid Sick Time Off
• Major Holidays Paid
• Paid Personal Days in addition to PTO
• Employee Assistance Program
• Excellent Growth and Advancement Opportunities
• Referral bonus

All employment is contingent upon the successful completion of a background check.

OOCL is an Equal Opportunity Employer and offers a diverse, inclusive, and equitable work environment. OOCL does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non‑disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.

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