Regional Administrator

Job Specifics

• Reference No: LO335
• Location: Lanark
• Hours: Full time
• Salary:
  Competitive
• Closing Date: Friday 13th March 2026
• Why should you apply for this role: Exciting projects and challenges.

Our client seeks to promote and provide care, education, support and opportunities for autistic people of all ages throughout Scotland. They work tirelessly to create a world where autistic people are understood and enabled to lead meaningful, fulfilling and happy lives as valued members of the community.

Reporting to the Regional Manager, the Regional Administrator is responsible for providing effective and efficient administration support to the teams who deliver direct services for the autistic people they support. The nature of the role requires adaptability and a high level of autonomous working. Acting as a key partner to the Regional Manager, Services Managers, and Senior Autism Practitioners, the post holder will manage their region’s administration function whilst aligning these with a shared way of working and vision for the operation of organisational administration.

This role reflects the drive to develop a high quality, service led organisation by providing essential administrative support to the regional services teams.

• Support the Regional Manager, Services Managers and SAPs in the ongoing delivery of high-quality support services, through leading on the delivery of efficient and effective administration systems and administrative support for the region. Work collaboratively with other Regional Administrators and colleagues from internal functions such as Finance, People and Culture and the Centre for Practice and Innovation to establish and embed a shared vision for administration and systems.
  
  Develop, update and maintain Scottish Autism’s regional administrative and financial records being accountable for quality and compliance. Ensure the appropriate handling, storage, processing and retention of data including some personal and sensitive data in alignment with GDPR regulations. Ensure high levels of confidentiality in line with Scottish Autism policy and procedure and the values of the organisation. Support the regional manager and others as requested in providing data reports and similar outputs from our systems.
  
  Have comprehensive knowledge and understanding of our administrative systems to explain and advocate for them to external audiences (example being able to talk through our recruitment, training and planning systems during inspectorate visits).
• Monitor and review regional financial procedures for the administrative management of petty cash and purchase orders Coordinate the handling and usage of a company credit card within the region in accordance with financial policy and procedures. Undertake the responsibilities of financial appointee ship, ensuring the safe management and reconciliation of money, benefits, and banking for the people we support. Work with the DWP, guardians and partner authorities towards manage supported individual benefits and care contributions as required.
  
  Source contractors, quotations and service resources as required and in line with procurement policy and procedures.
• Point of contact for Risk & Compliance Lead to support the collation of information when required (Subject Access Requests and similar). Coach clerical officers and other relevant staff locally to be upskilled around data handling and practice. 6 monthly ‘spot check’ audits of office(s) to ensure they are in line with best practice guidelines around data management.
• Point of contact for Risk & Compliance Lead to support the collation of information when required (Subject Access Requests and similar). Coach clerical officers and other relevant staff locally to be upskilled around data handling and practice. 6 monthly ‘spot check’ audits of office(s) to ensure they are in line with best practice guidelines around data management. Teamwork with colleagues to get the best possible recruitment outcomes for the region.
  
  Lead on the recruitment of clerical officer(s) that make up a part of the regional administration team.
• Support the management of…