Procurement Specialist

Procurement Specialist

Job No: 497048

Full Time/Part Time: Full-time

Location: South Orange

Categories: Administrator

The Procurement Specialist will play a vital role in ensuring the efficient and cost-effective procurement of goods and services to support the University's overall goals. The incumbent will ensure compliance with the established University Procurement Policies and Procedures. They will assist the Director of Procurement Services with the daily functions of the office. As this role interacts with all levels of the campus community and outside vendors to address procurement related inquiries, it requires an individual with strong communication skills and customer service orientation.

Additionally, given the nature of the work, keen attention to detail, capacity to work within financial systems, and an ability to work in a fast‑paced environment is essential. Finally, the Procurement Specialist plays a critical role in the careful stewardship of the University's resources.

• Identify sourcing opportunities, solicit bids and proposals from vendors, and select the most beneficial supplier based on criteria such as quality, price, and delivery time. Responsible for reviewing purchase requests, creating purchase orders, and dispatching purchase orders to the supplier copying the requesting department in both manual and ERP environments.
• Collaborate and communicate with internal stakeholders at various levels to understand their procurement needs and priorities. Interface with campus to understand their requirements and better present their needs to vendors through the Request for Proposals process.
• Develop and maintain relationships with vendors to secure favorable terms and pricing for goods and services. Communicate concisely and effectively with vendors, negotiate contracts, and resolve disputes, maintaining a high level of professionalism and integrity in all transactions. Monitor supplier performance and address any issues that may arise during the procurement process under the guidance of the Director of Procurement.
• Continuously improve procurement processes to enhance efficiency, reduce costs, and streamline operations by identifying areas for automation, implementing best practices, and leveraging technology solutions to optimize the procurement workflow.
• Assist with vendor creation and maintenance processes as directed. Provide support for audit requests, month‑end and fiscal year‑end close processes, and annual 1099 reporting.
• Assist with the preparation of procurement and requisitioning standard operating procedures to ensure procurement activities comply with best‑in‑class policies, procedures, and regulatory requirements.
• Prepare monthly progress reports including savings achieved/forecast, cost metrics and variances. Perform other duties as assigned.
• Participate in professional associations to stay informed of new developments in the procurement field and technology changes.

• Bachelor's Degree.
• 1–3 years of procurement experience.

• General understanding of finance.
• Experience working within systems such as Procure‑to‑Pay, E‑Procure (Jaggaer, Unimarket) or ERP (Banner, Oracle, SAP).
• Working knowledge of Excel, Word, PowerPoint, and SharePoint.
• Logical problem‑solving skills.

$44,000 - $60,500

Exempt

General Office Environment

Full Time Benefits

Life today is complex. That's why Seton Hall University offers a comprehensive package of benefits and programs to help you simplify and enrich your life. These benefits are important elements of your total university compensation package. Benefits include, but are not limited to, bundled medical, prescription, and vision insurance, dental insurance, life insurance, and a retirement plan. More information is available at https://(Use the "Apply for this Job" box below)..

Seton Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.