CIP Program Manager

Overview

The City of South Pasadena is seeking a highly qualified CIP Program Manager.

Under the general direction of the Public Works Director, or designee, the CIP Program Manager has responsibility for management and operations of the capital improvement program in the Public Works Department. Duties include managing related CIP engineering operations, public works-related contracts, and capital and maintenance projects for City utilities, streets, facilities, and functions. The CIP Program Manager supervises the CIP Project Manager and works with the CIP Analyst in the Finance Department.

The incumbent assists the Public Works Director, or designee, with other Department-wide duties as assigned and may provide services to other city departments and the public.

This is a single management classification position that oversees the city’s capital improvement program, ensuring that projects are completed on time and within approved budget limits. Performs work as assigned with considerable independence, initiative, and discretion within broad guidelines.

• Manages and oversees capital improvement and City engineering programs and all associated projects, services, and activities, including planning, designing and construction, and operations and maintenance of city facilities.
• Participates in the development and implementation of goals, objectives, policies, and priorities for the Public Works Department, including development of city code as it relates to the CIP and engineering.
• Recommends within policy, appropriate service, and staffing levels; recommends and administers policies and procedures.
• Participates in the development, administration, and oversight of division budget; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding.
• Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures.
• Assesses and monitors workload, administrative, and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement.
• Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
• Develops and manages requests for proposals for professional and/or contracted services; prepares scopes of work and technical specifications; evaluates proposals and recommends award; applies for and administers grant funds for studies and construction projects.
• Negotiates contracts with third-party vendors, contractors, and/or consultants; administers contracts to ensure compliance with City specifications and service quality.
• Coordinates infrastructure and facilities engineering activities, including preparation of plans, specifications and estimates pertaining to construction; investigating and making recommendations on infrastructure problems and providing technical support on engineering solutions.
• Receives, investigates, and responds to resident concerns regarding the infrastructure; prepares correspondence, reviews elements of environmental impact reports for compliance, conducts studies and prepares reports on relevant issues.
• Develops annual capital improvement programs for street, water, sewer, water, wastewater, storm, and surface water management facilities.
• Oversees the acquisition of real property, including relocation assistance and easements necessary for capital improvement projects.
• Oversees and manages private use of public right-of-way through permits and inspections; provides information regarding availability of public utilities.
• Provides advice and technical assistance to City management and staff, citizen advisory groups and the public; confers with a variety of public and private officials on related issues and may serve as the City’s representative to other governmental agencies; discusses and explains division plans, programs and projects at public and community meetings, legislative and…