Administrative Assistant

Our Company

Rehab Without Walls Neuro Rehabilitation

Looking for a full-time Administrative Assistant to join our team!

You’ll start in our Biddeford office
, with a planned move to South Portland as our main location this Spring, 2026.

• May assist with payroll and billing, accounts payable, record keeping, data entry, report preparation, copying, and filing.
• Adheres to facilities established standards of practice, policies, and procedures.
• Ensures integrity and confidentiality of all financial data.
• Maintains the highest standards of professional conduct in relation to information that is confidential in nature.
• Adheres to and participates in Company’s mandatory HIPAA privacy program / practices and Business Ethics and Compliance programs / practices.
• Coordinate and attends in-services, training, and meetings as required.
• Administration of organizational requests and queries from Director, Executive Director or Designee in tasks and clerical support in a variety of areas.
• Intervene and problem solve issues effectively and efficiently.
• Maintain all reports and files in compliance with regulations and gather electronic records requests received from clients.
• Prepare internal and external communications, such as memos, emails, invoices, reports, and other correspondence.
• Order and maintain supplies.
• Completes other duties as assigned.

• A minimum of High School diploma or equivalent or an Associate of Arts Degree in Business or related degree. Significant direct work experience will be considered in lieu of degree.
• A minimum of two years administrative office experience.

Rehab Without Walls, an affiliate of Bright Spring Health Services, is a revolutionary neurorehabilitation program that moves individuals outside the walls of institutional settings and into their natural home and community environment through a continuum of care. It is designed to significantly help people who have primarily experienced a brain injury, spinal cord injury, or stroke/CVA through accident or illness regain functional capabilities.

By providing care in the home, community, workplace, or school, Rehab Without Walls promotes greater health through the recovery process, all with industry-leading outcomes that dramatically improve functional skills and independence for patients. For more information, please visit  Follow us on Facebook and Linked In.

• Advanced computer software (Microsoft office) and data entry skills
• Basic knowledge of medical terminology and medical office insurance billing preferred.
• Excellent organizational, customer service, and oral/written communication skills.

USD $20.00 - $22.00 / Hour