Executive Assistant

Description

Robert Half is working on an exciting opening for an Executive Assistant with one of our top clients. Our client is seeking a highly professional and detail-oriented Administrative Assistant to provide critical administrative support during an extended leave. This is an excellent opportunity to step into a visible, high-impact role within a mission-driven educational organization serving thousands of students across Daly City, San Bruno, and South San Francisco.

Position Overview

Acting as a key partner to executive leadership, the Administrative Assistant will manage sensitive information, support board-level coordination, and ensure seamless day-to-day administrative operations. This role requires discretion, strong communication skills, and the ability to operate with a high level of professionalism. This role provides high-level administrative support to senior leadership in California. This long-term contract opportunity is ideal for someone who can manage sensitive information with discretion, keep complex schedules running smoothly, and serve as a reliable point of contact for staff and external stakeholders.

The role focuses on coordinating communications, organizing executive operations, and preparing business documents in a fast-paced education environment.

Responsibilities:

+ Perform highly responsible duties as confidential secretary to the Head of the Department, relieving the administrator of a variety of secretarial and administrative details; plan, coordinate and organize office activities and coordinate flow of communications for the assigned administrator; maintain confidentiality of privileged and sensitive information.

+ Receive, screen and route telephone calls; refer calls or visitors to appropriate staff members; respond to requests, complaints and questions from officials, staff and the public, representing the orgaiznaiton by phone and written communication; interpret policies and regulations to officials staff and the public

+ Coordinate and schedule various appointments and meetings; maintain and coordinate the administrator's calendar; prepare and disseminate calendar of events

+ Compose correspondence independently on a variety of matters including those of a confidential nature; compile and type various letters, reports, contracts, Board agenda items, statistical data, memos, bulletins, lists and other materials as directed; prepare, format, edit and proofread written materials.

+ Receive, sort and route incoming mail; review and determine priority of incoming mail; compose replies

Requirements

+ Proven experience providing executive-level administrative support in a detail-oriented office environment.

+ Strong calendar management skills with the ability to balance competing priorities and changing schedules.

+ Experience coordinating travel arrangements, including bookings, itineraries, and meeting logistics.

+ Excellent written communication skills with the ability to draft, edit, and proofread business correspondence independently.

+ Ability to handle confidential and sensitive information with sound judgment and discretion.

+ Strong interpersonal skills for working effectively with leadership, staff, public officials, and community members.

+ Proficiency in organizing meetings, tracking communications, and managing multiple administrative tasks with accuracy and efficiency.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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