Executive Assistant South San Francisco, CA | Robert Half

Executive Assistant

Robert Half is working on an exciting opening for an Executive Assistant with one of our top clients. Our client is seeking a highly professional and detail-oriented Administrative Assistant to provide critical administrative support during an extended leave. This is an excellent opportunity to step into a visible, high-impact role within a mission-driven educational organization serving thousands of students across Daly City, San Bruno, and South San Francisco.

Acting as a key partner to executive leadership, the Administrative Assistant will manage sensitive information, support board-level coordination, and ensure seamless day-to-day administrative operations. This role requires discretion, strong communication skills, and the ability to operate with a high level of professionalism. This role provides high-level administrative support to senior leadership in California. This long-term contract opportunity is ideal for someone who can manage sensitive information with discretion, keep complex schedules running smoothly, and serve as a reliable point of contact for staff and external stakeholders.

The role focuses on coordinating communications, organizing executive operations, and preparing business documents in a fast-paced education environment.

Responsibilities:

• Perform highly responsible duties as confidential secretary to the Head of the Department, relieving the administrator of a variety of secretarial and administrative details; plan, coordinate and organize office activities and coordinate flow of communications for the assigned administrator; maintain confidentiality of privileged and sensitive information.
• Receive, screen and route telephone calls; refer calls or visitors to appropriate staff members; respond to requests, complaints and questions from officials, staff and the public, representing the organization by phone and written communication; interpret policies and regulations to officials staff and the public
• Coordinate and schedule various appointments and meetings; maintain and coordinate the administrator's calendar; prepare and disseminate calendar of events
• Compose correspondence independently on a variety of matters including those of a confidential nature; compile and type various letters, reports, contracts, Board agenda items, statistical data, memos, bulletins, lists and other materials as directed; prepare, format, edit and proofread written materials.
• Receive, sort and route incoming mail; review and determine priority of incoming mail; compose replies