Executive Assistant South San Francisco, CA | Robert Half

Interim Executive Assistant

Robert Half is working with one of our top client to identify a interim EA We are seeking a polished and detail-oriented Executive Assistant to support the Teaching & Learning Department. This is an excellent opportunity for an experienced administrative professional to work closely with district leadership, support educational initiatives, and help ensure the department operates efficiently.

The ideal candidate is proactive, resourceful, and comfortable managing competing priorities while handling confidential information with professionalism and discretion. Strong calendar management, communication, and organizational skills are essential, along with proficiency in Microsoft Office and collaboration tools.

Key Responsibilities

• Provide high-level administrative and executive support to department leadership within the Teaching & Learning Department.
• Manage complex calendars, coordinate meetings, and organize appointments, ensuring schedules remain accurate and up to date.
• Coordinate meetings with district administrators, school site leaders, staff, and other stakeholders.
• Prepare, format, proofread, and maintain correspondence, reports, presentations, meeting agendas, and other departmental documents.
• Support virtual and in-person meetings through scheduling, invitations, materials preparation, and follow-up communications.
• Maintain organized electronic files, records, and documentation while ensuring confidentiality and accuracy.
• Monitor incoming communications, prioritize requests, and facilitate timely follow-up on important matters.
• Assist with departmental projects, special assignments, and administrative initiatives related to teaching, learning, and educational programs.
• Troubleshoot scheduling conflicts and technology-related calendar issues, including Outlook and Zoom, to maintain seamless coordination.
• Track deadlines, action items, and deliverables to help ensure projects and departmental priorities remain on schedule.
• Serve as a professional point of contact for internal staff and external partners, providing responsive and courteous administrative support.
• Perform additional administrative duties as needed to support the overall effectiveness of the department.