Assistant Project Manager- Leasing; Design and Construction

Assistant Project Manager
- Leasing (Design and Construction)

Project Management Advisors, Inc. (PMA) is a national real estate advisory firm providing consulting services as the owner’s representative, including development management, project management, program management and investor representation. Recognized among the commercial real estate industry’s top professional services firms, including being named to Engineering News-Record Top Lists for three years in a row, PMA is headquartered in Chicago with offices nationwide.

CREATE YOUR FUTURE WITH PMA

Curious to stimulate your career growth through meaningful mentorship and thoughtful training? Are you interested in collaboration, working as an integral part of a team to deliver complex real estate projects across the country? Are you diligent, enthusiastic, and eager to work with clients having an impact? Project Management Advisors, Inc. (PMA) is hiring an Assistant Project Manager for our San Francisco office who will work on a variety of Life Science projects.

Accelerate both your professional and personal growth by joining our team!

PMA is a national real estate advisory firm providing consulting services as the owner’s representative, meeting sophisticated real estate needs across a diversity of markets and project types. We focus on life sciences, cultural, education, healthcare, hospitality, industrial, multi‑family residential, office and retail projects.

We are looking for a hybrid role of an Assistant Project Manager & Leasing Coordinator to join our San Francisco office. This person will support the PMA project team and collaborate with the client and project teams through strategic real estate planning, pre‑lease efforts, design and construction of new buildings, tenant improvement buildouts, and facilities assignments for lab and life sciences projects.

• 2+ years of development and/or project management experience; experience with Real Estate brokerage firms or brokers is a plus; accounting experience is also a plus.
• Bachelor’s degree or higher in Architecture, Urban Planning, Real Estate Development, Real Estate Finance, or a related field.
• Effective communication of critical information to key stakeholders, often quickly and with short notice.
• Assists with the development and completion of project‑specific tasks to meet or exceed client expectations and contractual obligations.
• Weekly interaction with the client and Real Estate brokers; communicate succinctly, directly, and professionally; foster strong relationships with clients and brokerage teams.
• Familiarity with Real Estate terminology and Development Financial metrics, including pro‑forma spreadsheets, project budgets, lease negotiation and review, and leasing strategies.
• Supports the planning and analysis of conceptual design issues and pre‑construction activities.
• Maintains organized deal files (proposals, RFPs, lease documentation, drawings, budgets, schedules, etc.).
• Gathers and maintains critical building documentation (building system matrices, BOMA reports, as‑built plans, process utility information, and other due diligence materials).
• Basic understanding of real estate design and architectural drawings; assists in early design efforts with prospective tenants (block plans, test fits, space planning, programming, equipment requirements).
• Creates budgets in the six to eight‑figure range, drafts milestone schedules, analyzes potential changes to budget or schedule, and communicates potential issues to team members.
• Effectively schedules meetings, attends site walks, and coordinates schedule availability to meet with contractors, architects, engineers, consultants, brokers, clients and other stakeholders.
• Directs and/or documents project meetings, follows up on open items, and drives projects close‑out process to completion.
• Assists in general agreements, documents recommendations, enforces requirements, and reviews changes in lease agreements and consultant contracts; familiarity with Lease Agreements, real‑estate transaction negotiations, and contract negotiations is preferred.

• Comfortable in high‑velocity transactions with…