Project Manager, Operations Manager

Introduction

Flow Tech is a growing, employee-owned company built on collaboration, accountability, and long-term vision. As an employee-owned business, every team member has a stake in our success, creating a culture of shared responsibility, innovation, and trust.

Flow Tech, Inc.’s purpose is to help create safe, healthy and efficient building environments by selling, servicing and supporting engineered HVAC equipment and systems.

Flow Tech is seeking an experienced Project Manager to take ownership of HVAC equipment projects after the sale and drive them through to successful completion. This individual will coordinate directly with manufacturers, contractors, engineers, the Flow Tech sales team and the service department to ensure that projects are executed accurately, on time, and within budget.

The ideal candidate will have strong experience in the HVAC trade or a related mechanical/electrical construction field, with the ability to manage technical projects and communicate effectively across teams. This position is key to bridge the gap between sales and service, ensuring a smooth transition from project award through delivery, installation, and startup.

The Project Manager reports to the Director of Operations and will primarily support HVAC equipment projects, including air handling units, chillers, variable frequency drives (VFDs), fan systems, energy recovery systems and custom engineered solutions.

• Serve as the primary point of contact for all project-related communication following the sales handoff.
• Coordinate with manufacturers on order entry, submittals, shipping, and delivery logistics.
• Work with contractors and end users to confirm site conditions, delivery requirements, and installation schedules.
• Attend jobsite coordination meetings and facilitate communication between all parties.
• Review and approve project submittals, ensuring all equipment complies with the engineer’s specification.
• Coordinate with Flow Tech’s field and service technicians to schedule equipment start-ups and commissioning.
• Track project progress and maintain accurate documentation in Flow Tech’s project management system.

• Review project drawings, specifications, and submittals for accuracy and completeness.
• Verify equipment and accessories required by specification are included.
• Produce or coordinate all required project documentation, including submittals, O&M manuals, training materials, and close-out documents.
• Maintain organized project folders with all correspondence, RFIs, and approvals.
• Support the Sales Engineer and Inside Sales team with technical clarifications or equipment verification as needed.

• Act as the primary liaison between Flow Tech and the equipment manufacturers.
• Track manufacturing progress, confirm ship dates, and ensure all factory-provided information is distributed internally and externally.
• Address and resolve any discrepancies, substitutions, or deviations from the specification with the Sales Engineer and manufacturer.
• Coordinate with the factory for warranty claims, replacement parts, or technical support as required.

• Work with Flow Tech’s Service Coordinator to align startup schedules, site visits, and labor forecasting.
• Ensure all necessary documentation and materials are provided to field personnel prior to installation or commissioning.
• Attend site inspections as required to verify delivery, installation readiness, and equipment condition.
• Solicit feedback from technicians to maintain accurate as‑built documentation.

• Compile schedule of values for approval by customer.
• Track project budgets, change orders, and cost impacts.
• Verify and approve invoices for accuracy prior to billing.
• Maintain awareness of project profitability and identify potential risks early.

• Associate’s degree in mechanical or electrical engineering technology, or equivalent field experience in the HVAC or mechanical trades.
• 3+ years of experience in HVAC, mechanical, electrical, or construction project management.
• Proven ability to…