Creditors Clerk; Imports & Exports

Position: Creditors Clerk (Imports & Exports)
Location: Kempton Park

Introduction:
A well-established FMCG company based in Kempton Park is seeking a detail-oriented Creditors Clerk with import and export experience to join their finance team. The successful candidate will be responsible for processing supplier invoices and GRVs, managing creditor reconciliations, liaising with local and international suppliers, and working closely with warehouse and order departments to ensure accurate stock and financial records.

Job Purpose:
To ensure the accurate and timeous processing of supplier invoices and GRVs, maintain up-to-date creditor accounts, reconcile supplier statements, and support the company’s financial operations by managing imports, stock invoices, and supplier payments while ensuring compliance with financial policies and procedures.

REQUIREMENTS
Minimum education (essential):

• National Senior Certificate
• Tertiary qualification or certificate in Finance / Accounting (advantageous)

Minimum applicable experience (years):

• 2 – 5 years’ experience as a Creditors Clerk within an FMCG environment

Required nature of experience:

• Creditors invoice capturing and GRV loading (stock and import invoices)
• Supplier account reconciliations and statement balancing
• Import cost processing and foreign supplier transactions
• Communication with local and international suppliers
• Working closely with warehouses and order departments
• Experience working on Sage Evolution or similar ERP/accounting systems
• Exposure to stock control and inventory processes
• Basic accounting and VAT knowledge (especially relating to imports)

Skills and Knowledge (essential):

• Strong numerical and analytical ability
• High attention to detail and accuracy
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Excel and Word essential)
• Understanding of creditors processes and financial procedures
• Strong organizational and time management skills
• Ability to manage deadlines in a high-pressure environment

Other:

• Proficient in Afrikaans and English
• Own transport and Valid driver’s license

KEY PERFORMANCE AREAS, WEIGHTS AND OBJECTIVES
Creditors Invoice & GRV Processing

• Capture and process supplier invoices and GRVs accurately, including stock and import invoices
• Match invoices to purchase orders and goods received documentation
• Verify pricing, quantities, and supporting documentation before processing

Creditors Reconciliation

• Perform monthly supplier reconciliations and resolve discrepancies
• Balance supplier statements against company records
• Investigate unmatched invoices or payments
• Prepare reconciliations for payment runs and month-end close

Supplier Communication

• Communicate with local and international suppliers regarding invoices and payments
• Resolve supplier queries and discrepancies efficiently
• Maintain professional supplier relationships
• Follow up on outstanding documentation and statement

Warehouse & Order Department Coordination

• Work closely with warehouse teams to confirm stock receipts and GRVs
• Liaise with order departments to ensure correct purchase order matching
• Assist with resolving stock and invoice discrepancies
• Support accurate inventory and financial reporting
• Ensure correct allocation of import costs and related expenses.
• Maintain accurate electronic and manual records

Reporting and Compliance

• Ensure compliance with financial policies and procedures
• Assist with audit requests and provide necessary documentation
• Maintain confidentiality of financial information
• Support month-end and year-end closing processes

Teamwork and Continuous Improvement

• Support finance and operations teams when required
• Identify opportunities to improve creditors and import processes
• Maintain a professional and proactive approach
• Contribute to achieving departmental targets