Creditors Clerk

REQUIREMENTS

Minimum education (essential):

• National Senior Certificate
• Tertiary qualification or certificate in Finance / Accounting (advantageous)

Minimum applicable experience (years):

• 2 – 5 years’ experience as a Creditors Clerk within an FMCG environment

Required nature of experience:

• Creditors invoice capturing and GRV loading (stock and import invoices)
• Supplier account reconciliations and statement balancing
• Import cost processing and foreign supplier transactions
• Communication with local and international suppliers
• Working closely with warehouses and order departments
• Experience working on Sage Evolution or similar ERP/accounting systems
• Exposure to stock control and inventory processes
• Basic accounting and VAT knowledge (especially relating to imports)

Skills and Knowledge (essential):

• Strong numerical and analytical ability
• High attention to detail and accuracy
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Excel and Word essential)
• Understanding of creditors processes and financial procedures
• Strong organizational and time management skills
• Ability to manage deadlines in a high‑pressure environment

Other:

• Proficient in Afrikaans and English
• Own transport and valid driver’s license

• Capture and process supplier invoices and GRVs accurately, including stock and import invoices
• Match invoices to purchase orders and goods received documentation
• Verify pricing, quantities, and supporting documentation before processing

• Perform monthly supplier reconciliations and resolve discrepancies
• Balance supplier statements against company records
• Investigate unmatched invoices or payments
• Prepare reconciliations for payment runs and month‑end close

• Communicate with local and international suppliers regarding invoices and payments
• Resolve supplier queries and discrepancies efficiently
• Maintain professional supplier relationships
• Follow up on outstanding documentation and statement

• Work closely with warehouse teams to confirm stock receipts and GRVs
• Liaise with order departments to ensure correct purchase order matching
• Assist with resolving stock and invoice discrepancies
• Support accurate inventory and financial reporting
• Ensure correct allocation of import costs and related expenses
• Maintain accurate electronic and manual records

• Ensure compliance with financial policies and procedures
• Assist with audit requests and provide necessary documentation
• Maintain confidentiality of financial information
• Support month‑end and year‑end closing processes

• Support finance and operations teams when required
• Identify opportunities to improve creditors and import processes
• Maintain a professional and proactive approach
• Contribute to achieving departmental targets