Debtors and Contracts Administrator Job Fourways Gauteng South Africa,Accounting

Location: Fourways

A Debtors and Contracts Administrator in the office automation industry handles critical financial and legal workflows. Primary duties include managing client service agreements, driving billing operations, and overseeing cash flow. In a highly automated environment, the role focuses on overseeing software systems to streamline document, invoice, and payment processing.

Core Contract Administration Duties

Drafting and Renewals: Creating, negotiating, and tracking client contracts (e.g., Service Level Agreements or machine rentals) using digital contract lifecycle management tools.
Compliance Tracking: Ensuring service level standards are met and contract terms align with organizational and legal guidelines.
System Logging: Capturing and updating customer service items, rates, and terms in industry-specific ERP systems. [1, 2, 3, 4]

Core Debtors Administration Duties

Automated Billing Operations: Generating and distributing recurring invoices (e.g., monthly copy-volume charges and equipment leases).
Credit Control & Collections: Processing debtor statements, allocating payments, and following up on overdue accounts using automated reminder software.
Ageing Reports: Managing and reviewing debtor ageing reports to minimize outstanding balances and bad debt. [1, 2, 3, 4, 5]

Workflow and Office Automation Integration

Document Processing: Utilizing e-signature platforms to expedite contract turnaround times.
Routine Reminders: Relying on software to automatically send payment notices and schedule follow-ups.
Process Improvements: Identifying bottlenecks in the order-to-cash cycle and deploying automation to reduce manual data entry and invoice errors.

Experience: 2 to 5 years of proven experience in debtors, accounts receivable, contract billing and contract administration, paralegal, or supply chain/bidding experience, usually with a strong understanding of industry-specific legislation
Advanced proficiency in Microsoft Excel and working knowledge of ERP/Accounting systems (e.g., SAP, Sage, Pastel, or Xero).
Advanced proficiency in Microsoft Office (specifically Word and Excel) and experience with internal Contract Lifecycle Management (CLM) software or document tracking systems.
Exceptional written and verbal communication, negotiation capabilities, meticulous attention to detail, and a high degree of organizational skill.