Financial Portfolio & Scheme Administrator

Key Responsibilities Financial Administration

• Preparing and assisting with annual budgets and levy schedules
• Preparing and distributing monthly financial reports
• Issuing levy statements and maintaining accurate owner accounts
• Monitoring debtors and assisting with arrears collections
• Reconciling owner accounts, supplier invoices and payment requisitions
• Processing financial transactions accurately and timeously
• Assisting with month-end procedures and audit preparation
• Investigating and resolving financial queries
• Maintaining accurate financial records and supporting documentation
• Ensuring compliance with internal financial controls and procedures

• Serving as the primary point of contact for trustees, owners and residents regarding financial matters
• Building and maintaining professional relationships with trustees, owners and service providers
• Responding to financial and administrative enquiries professionally and efficiently
• Preparing correspondence and following up on action items
• Assisting with trustee meetings and the preparation of meeting documentation
• Delivering exceptional client service while maintaining confidentiality and professionalism

• Maintaining scheme records, owner databases and financial documentation
• Assisting with insurance schedules and annual reporting documentation
• Supporting the Property Manager with administrative requirements
• Coordinating maintenance-related financial administration where required
  
  Ensuring compliance with relevant legislation and industry requirements

• Diploma or Degree in Accounting, Finance, Financial Management or a related field is essential
• 2-5 years' experience in a financial administration or accounting role
• Previous experience within the property management, sectional title, HOA or real estate environment will be highly advantageous
• Sound understanding of accounting principles, reconciliations, debtors and financial reporting
• Experience preparing budgets and working with levy administration will be advantageous
• Advanced computer literacy with strong Microsoft Excel skills
• Excellent numerical accuracy and attention to detail
• Strong analytical and problem-solving ability
• Excellent communication skills in both English and Afrikaans
• Professional, service-driven and client-focused
• Able to prioritise workload and meet deadlines in a fast-paced environment
• High levels of integrity and confidentiality
• Valid driver's licence and own reliable transport