Payroll & Bookkeeping Administrator

Red Ember Recruitment (PTY) Ltd | Permanent

Tzaneen, South Africa

Red Ember Recruitment is seeking an experienced Payroll Bookkeeper to join our client’s Finance team in Tzaneen, Limpopo .

This role is ideal for someone who has strong end-to-end payroll experience combined with bookkeeping and finance responsibilities and is comfortable working across payroll processing, statutory compliance, reconciliations and general accounting.

Payroll

• Process monthly, weekly and/or bi-weekly payroll accurately and within deadlines.
• Process salaries, wages, overtime, bonuses, allowances, deductions and leave.
• Capture new employees, terminations, salary adjustments and leave payouts.
• Maintain accurate employee payroll records and leave balances.
• Process statutory deductions including PAYE, UIF and SDL , as well as pension/provident funds, medical aid, garnishees and other deductions.
• Prepare and reconcile EMP
  201 and EMP
  501 submissions.
• Prepare IRP5s and other statutory payroll reports.
• Prepare payroll payment files and verify banking details.
• Reconcile third-party payments and payroll-related accounts.
• Resolve employee payroll queries and discrepancies.
• Maintain confidentiality of employee payroll and personal information.
• Capture day-to-day financial transactions.
• Process sales, purchases, receipts and payments.
• Perform bank, cash and credit card reconciliations.
• Process supplier invoices and employee expense claims.
• Assist with supplier and customer reconciliations.
• Prepare payment schedules and assist with debtor follow-ups.
• Assist with month-end and year-end close processes.
• Prepare basic accounting schedules, including accruals, prepayments and fixed assets.
• Assist with trial balances, expense summaries, account analyses and financial reporting.
• Support budgeting and forecasting, including payroll-related budgets.
• Assist with salary increase and bonus calculations.

Compliance & Audit

• Ensure payroll and financial transactions comply with company policies and applicable legislation.
• Assist with VAT and other tax-related documentation.
• Maintain accurate records and audit trails.
• Assist with internal and external audits.
• Provide payroll and financial documentation to auditors.
• Identify and report discrepancies or potential errors.

Systems & Administration

• Maintain accurate information across payroll, accounting and ERP systems.
• Assist with payroll and accounting system updates and testing.
• Support process improvements and system implementations.
• Maintain organised electronic and physical financial records.
• Liaise with HR and Finance regarding payroll and accounting matters.
• Provide general Finance and payroll administration as required.

• Grade 12 / Matric required.
• Relevant qualifications in Accounting, Finance, Payroll, Bookkeeping or a related field would be advantageous.
• Payroll or accounting certification would be advantageous.

• Previous experience in a payroll and bookkeeping/finance administration role.
• Practical experience processing payroll from start to finish.
• Experience with statutory payroll requirements and reconciliations.
• Experience with bookkeeping and general ledger transactions.
• Experience with accounts payable and accounts receivable would be advantageous.
• Experience working with confidential employee and financial information.
• Experience assisting with month-end processes and audits.