FTC Sales Administrator

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

supporting the Used department by ensuring smooth operations, including invoicing, creating orders, and maintaining accurate records. High levels of Administration Skills, accurate paperwork, Excel competency and an effective filing system are required.

This role reports to the Sales Manager.

• Process payments in compliance with financial policies and procedures.
• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements. (where and when applicable).
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• Generate reports detailing accounts payables status.
• Assist with ad-hoc administrative tasks from time to time.
• Build good supplier relationships, maintaining a professional reputation as an ambassador for VGSA.
• To cooperate with Audit processes by providing verifying and valid documentation on request;
• Monthly reconciliation of Purchase Orders.
• Monthly reconciliation of outstanding costs.

• Support and be backup for the Sales area when required.
• Daily Invoicing and credits.
• Check costing sheet and OTP.
• Stock intake of Used Trucks and incoming stock management.
• Check all required documentation and ensuring all stock intake are done correctly.
• On VIN Chassis and engine number.

• Assist with audit enquiries in Purchasing area.
• Reception duties and receiving and management of goods and services.

Do you dream big? We do too, and we are excited to grow together. In this role, you will bring:

• Matric Certificate / higher qualification.
• Diploma in Administration (Advantange).
• A minimum of 1 years Administration experience in the Automotive Industry.
• Experience in the Sales environment (Advantage).
• Finance backround (Advantage).
• Microsoft Office 365 advance level.

• Attention to Detail.
• Excellent organisational skills.
• Good customer service skills.
• Strong documentation skills.
• Time management.
• Team player.
• Interpersonal Skills.
• Confident and proactive approach, anticipates issues and requirements.

• A true team player with strong interpersonal skills – including excellent written and oral communication with the ability to communicate appropriately with all levels of management and colleagues.
• Highly competent with digital & IT tools, including Office 365 and Volvo Group related systems.
• Flexibility, energy, and time management skills with the ability to deal with changing deadlines and priorities and a flexible approach to working hours.
• Technical awareness of motor vehicles, analytical and administrative skills.
• Ability to work as a team player within a busy department.
• Able to work unsupervised and to strict deadlines.
• Ability to work calmly in an environment that can be pressured.

Short listed candidates must complete and sign personal verification permission, consent and indemnity declarations, to inter alia perform reference, criminal, credit, qualification, vetting process (if applicable to position) and any other checks deemed necessary.

Volvo Group Southern Africa (Pty) Ltd is an affirmative action, equal employment…