Finance and Procurement Administrator

An opportunity is available for a detail-focused Junior Finance Officer to support routine finance and purchasing activities within a busy business environment. The role is suited to someone who enjoys working with figures, keeping records accurate and organised, and following up on queries to ensure transactions are processed correctly and on time.

• Process supplier invoices and credit notes, checking details and supporting documents before capture.
• Capture accounts payable transactions on the accounting system and keep supplier records up to date.
• Reconcile supplier statements, investigate differences and follow up on outstanding queries.
• Prepare payment-run documentation for review and approval, and monitor payment due dates.
• Liaise with suppliers and internal teams to obtain missing information and resolve invoice queries.
• Assist with purchasing administration, including requesting quotations and checking that requests are authorised.
• Compare quotations with requested specifications and maintain records of purchase orders, approvals and supplier communication.
• Track orders and follow up on delivery dates or outstanding items.
• Check invoices against relevant quotations, purchase orders and delivery records where applicable.
• Assist with account reconciliations, month-end administration and preparation of supporting financial records.
• Maintain well-organised electronic and paper records and identify potential errors or duplicate transactions.
• Follow finance and purchasing procedures and handle financial information with discretion.

• Grade 12 / National Senior Certificate.
• A diploma or degree in Finance, Accounting, Bookkeeping or Financial Management.
• Two to three years of relevant experience in accounts payable, creditors, bookkeeping or finance administration.
• Practical experience with supplier invoices, statement reconciliations and payment documentation.
• Exposure to purchasing administration, quotations and purchase orders.
• Confidence using spreadsheets and accounting systems; experience with Sage Accounting would be an advantage.