Head of Department Finance – Payroll

Head of Department Finance – Payroll (Houghton)

2026/10/16

Reference Number

HOD:

FP

Description

• Responsible for payroll control environment to ensure that only valid payments are made to employees
• Implement, maintain, and monitor controls to validate that correct deductions are processed and paid to third parties such as Medical Aid, Statutory Bodies, Retirement Funds, Council, etc.
• Monitor, review, implement and maintain control process and procedures to validate inputs to payroll such as changes to remuneration, allowances, overtime, leave commutation, etc.
• Implement and maintain controls to ensure accuracy and completeness of processing of all payroll input received
• Validate that reconciliations of the payrolls are undertaken and that amounts balance to net salary payments
• Monitor reconciliations to balance payroll output to all balance sheet control accounts for all companies
• Oversee the reconciliation of relevant salary control accounts to ensure accurate allocations of all manual payments
• Oversee root cause analysis of recurring reconciliation issues and recommending and influencing the implementation of process improvements in other business units and utilisation of tools and or solutions to correct and mitigate these issues
• Review and authorise salary journal entries to ensure accurate calculations and allocations to general ledger
• Oversee and monitor the accuracy and completeness of annual and sick Leave expense and the related Leave Liability calculations
• Implement controls to ensure that confidentiality of information and documentation is maintained as per the provisions of the Protection of Personal Information Act (No 4 of 2013), as well as SBV’s Data Privacy Policy

• Provide SME guidance and thought leadership to manage and maintain payroll requirements of the origination
• Responsible for the execution and coordination of the daily operations and activities of the payroll staff and ensure that all processes are executed accurate, complete and in a timely manner
• Validate the administration of all deductions to ensure accuracy and completeness
• Verify that payments to payroll suppliers are made within deadlines
• Verify and audit all payrolls to ensure legislative compliance is achieved
• Confirm that any company benefit programmes i.e. Medical Aid, Retirement Fund, Bonuses etc are accurately deducted and managed effectively
• Oversee and manage the accurate, timeous, and complete payroll processes for take on of new employees onto the payrolls
• Monitor and manage the accurate, timeous, and complete payroll processes for resignation and terminations of employees
• Monitor and control integration with all other payroll input environments (Kronos, Syspro)). Verify the control processes to ensure the accurate and complete uploading of payroll input
• Manage the workflow of payroll input information between payroll and HR, close liaison with HR team
• Responsible for on time payslip printing and distribution, close liaison with courier service provider and centre HR to ensure smooth delivery process

• Responsible for the administration, maintenance, and enhanced utilisation of the payroll operating systems software
• Develop an in dept system software knowledge and share system knowledge and insights to promote an understanding to the broader payroll and HR team
• Promote correct utilisation of system software
• Liaise with suppliers on any system related problems
• Initiate and lead digitisation and transformation through utilisation of technology
• Responsible for Access control in line…