Project Administrator

Job Responsibilities

• To assist with obtaining and evaluating quotations & prices on technical items / equipment / parts / spares, get approvals and generate purchase orders on the system.
• Administration support to ensure that all Preventative maintenance, Predictive vibration analysis, IR Scanning and performance evaluation (i.e. compressors, motors, gearboxes,pumps, machinery and assemblies) as per Preventative Maintenance Schedule and Corrective ad-hoc requirements are performed, reported, recorded actioned and closed out
• To maintain records of spares / tools & equipment.
• Data capturing, maintaining all data on current Asset & Maintenance system (Service Manager) & assist with data for setting up / adding new functions including logsheets.
• Produce job cards / Preventative Maintenance schedules & checklist on weekly / monthly basis, capturing & processing the completed job cards / PM schedules & checks and produce the reports indicating progress / status as required.
• Assist with reports as required for contract & projects progress meeting preparation & requirements from the database system.
• Assist with document deliveries / collection as required.
• To provide a continuous efficient and professional office administration i.e. typing, filing, record keeping, etc. to the required standards and contractual / project requirements.
• To perform general and any other required secretarial and administrative functions which will include store management, stock take and all related tasks.

• Minimum requirement of Grade 12 qualification
• Minimum of 3 years of proven administrative experience and track record in the area(s) of project / asset management / plant operations
• Tertiary qualification with further studies / courses relevant to administration & management skills required as per above KPA’s.
• Understand technical fields & terms relating to maintenance work, parts and spares.
• Proven experience in a position involving technical purchasing / procurement, data capturing, job request capturing, processing technical data, job card creation and capturing, orders generation, preventative maintenance schedules printing & capturing.
• Office administration and document control including verbal and written communication skills.
• High Competence in Microsoft Word, Excel, Project, Access, E-mail, Internet and other relevant Computer software.
• Friendly disposition towards clients and customers and fellow workers.
• The ability to multi task and work under pressure.
• The ability to work over-time / abnormal hours, as & when required.