Admin Clerk - Exports

RELEVANT EXPERIENCE

• One to Two years administration experience
• Experience in a warehouse & purchasing environment advantageous

• Grade 12 Certificate
• Computer literate

• High levels of accuracy
• Attention to detail
• Deadline driven
• Good sense of urgency
• Team-player able to multi-task and take instruction
• Excellent communication skills with all levels of management and external companies
• Ability to resolve problems pro-actively and independently

• Microsoft Dynamics 365 experience advantageous
• Computer Literate (MS Office – Outlook, Excel, Word etc.)
• Numerical ability essential

• Document control, management of all administrative documentation, i.e. invoices, credit notes, release packs and photos are accounted for and stored electronically.
• Processing of credit notes.

• Ensuring actions post credit have been done (getting re-invoices or journal numbers to note on the credit request before attaching on the system)
• Attach credit note request form on D365 daily/as needed (must be attached within 24hrs)
• Compiling monthly reports on credits done
• Assist with releasing trucks when needed, compiling Exports documents for the driver’s pack.
• Printing D365 Tax invoices when needed
• Updating Load pics drive with release packs and photos daily before 10 am
• Attach POD’s and Tax invoices on D365 invoice journal daily
• Sending proof of exports documents to suppliers monthly or when required
• Compiling of Exports documents for rebates when required
  • Assist with receipting when required
  • Creating journals for stock movement
  • Arranging for collection of stock from suppliers
  • Assist with processing of purchase orders when required
  • Resolve queries with the respective teams
  • Perform other administrative duties, as required, outside of the primary function