Clerical Assistant x2 Judiciary

Clerical Assistant x2 at the Judiciary

Reference: J/CIR/6

Position: Clerical Assistant
Department: Master of the High Court
Grade: B
Number of Positions: 2
Reports To: Registry Superintendent

Under the general supervision of the Registry Superintendent, the Clerical Assistant is responsible for the classification and filing of mail, file movement control, and the safe keeping of files.

• Receive and sort incoming mail.
• Circulate mail to sectional heads for information and action.
• Record incoming and outgoing mail for record-keeping purposes.
• Open reported estate files.
• Maintain a file index to ensure accurate filing and retrieval of files.
• Allocate and mark folio numbers to relevant action officers.
• Dispatch outgoing mail to its intended destination.
• Maintain file movement cards to track the distribution and movement of files among action officers.

• COSC, LGCSE or GCE qualification.
• Minimum of one (1) year experience in registry work.