Office Administrator & Payroll Job Epping Western Cape South Africa,Administrative/Clerical

Location: Epping

Our client, a well-established company in the glass, aluminium and construction industry based in Epping, Cape Town, is seeking an experienced Office Administrator to join their team on a permanent basis. The successful candidate will be responsible for office administration, payroll processing, Building Industry Bargaining Council (BIBC) administration, employee records, and general administrative support. Previous experience working within a BIBC environment and processing weekly wages is essential.

Locat Cape Town Requirements:

Grade 12 (Matric).
Payroll or Office Administration qualification (advantageous).
Minimum 3–5 years' experience in an office administration or payroll administration role.
Minimum 2 years' experience working with the Building Industry Bargaining Council (BIBC) is essential.
Experience processing weekly or fortnightly wages.
Previous experience within the Glass & Aluminium, Construction, Building, or Manufacturing industry preferred.
Sound knowledge of BIBC wage schedules, contributions, and compliance requirements.
Knowledge of South African labour legislation.
Strong Microsoft Excel and Microsoft Office skills.
Excellent organisational and administrative skills with strong attention to detail.
Ability to work under pressure, meet deadlines, and maintain confidentiality.
Valid driver's licence advantageous.

Key Responsibilities:

Process weekly wages accurately and within deadlines.
Capture employee hours from timesheets and calculate overtime and public holiday pay.
Prepare and submit monthly BIBC returns.
Maintain BIBC benefit records and calculate contributions according to current wage schedules.
Liaise with the BIBC regarding employee and employer queries.
Ensure compliance with BIBC regulations and collective agreements.
Capture and maintain employee information and personnel records.
Notify HR of new employees and assist with disciplinary documentation.
Monitor attendance registers and maintain accurate employee records.
Answer telephones, assist visitors, and provide general administrative support.
Manage filing systems, company records, and document control.
Order office stationery and consumables.
Prepare management reports and perform general office administration.
Assist with fleet and vehicle administration.
Review subcontractor claims and verify figures before submission for payment.
Capture supplier invoices, assist with purchase orders, reconcile petty cash, and support finance administration.
Maintain a professional, confidential, and efficient administration function while supporting daily business operations.