Executive Personal Assistant

JOB DESCRIPTION

We are seeking an experienced, professional and highly organized Executive Personal Assistant to provide comprehensive support to the Gauteng Directors. The successful candidate will be responsible for managing executive schedules, coordinating meetings and travel arrangements, supporting project administration, and ensuring efficient execution of administrative and operational functions. This role requires a proactive individual with excellent communication skills, exceptional attention to detail, superb presentation and the ability to maintain the highest level of confidentiality.

The successful incumbent will report to the Directors in Gauteng and the Executive Personal Assistant in Cape Town.

• Manage and coordinate the diaries, schedules, and appointments for the Gauteng Directors.
• Arrange and coordinate meetings, including preparation of agendas, presentations, meeting packs, minute taking and following up on action items.
• Coordinate Gauteng travel arrangements, accommodation, itineraries and online bookings, including vehicle rentals, airport parking and guesthouse accommodation.
• Prepare reports, presentations, spreadsheets, correspondence and other executive documentation as required.
• Provide administrative and project support, including progress tracking, executive reporting, tender submissions and following up on outstanding actions.
• Screen, prioritise and manage incoming communications, requests and confidential information.
• Maintain accurate filing systems, records and documentation, ensuring confidentiality at all times.
• Liaise and collaborate with the Cape Town Executive Personal Assistant, including the submission of ad hoc administrative tasks and the co‑ordination of office support services.
• Perform general personal assistant duties, special projects and ad hoc assignments as required.

• Relevant tertiary qualification in Business Administration, Office Management or a related field would be advantageous.
• Advanced proficiency in Microsoft Office suite (Excel, Word, PowerPoint, Outlook).
• Minimum 10 years’ experience as an Executive Assistant or Personal Assistant supporting senior management.
• Experience in project administration and reporting would be advantageous.
• Valid driver’s license and own transport preferred.

• Exceptional organisational, planning, and time‑management skills.
• High level of professionalism, discretion and integrity.
• Strong communication (verbal and written) and interpersonal skills with proven ability to engage and manage stakeholders effectively.
• Ability to work independently, take initiative and solve problems effectively.
• Excellent attention to detail and accuracy.
• Ability to manage multiple priorities, work under pressure and meet tight deadlines.