Executive Secretary

Simera Sense is a leading provider of Earth observation camera solutions for the global small satellite market. Committed to excellence and innovation, we deliver superior products and services to our worldwide customer base.

We are seeking a highly professional, proactive, and detail-oriented Executive Secretary to the CEO to provide comprehensive administrative and executive support to the Chief Executive Officer. In this pivotal role, you will manage the CEO's schedule, coordinate meetings and travel arrangements, handle confidential correspondence, prepare reports and presentations, and serve as a key liaison between the CEO and internal and external stakeholders.

This position is ideally suited to a highly organized, discreet, and dependable individual with exceptional communication skills, sound judgment, and the ability to thrive in a fast-paced executive environment.

Position Type
:
Fulltime

Remote Opportunity
:
No

Report To
: CEO

Location
:
Somerset West, South Africa

Provides confidential, proactive coordination and administrative support to the CEO, facilitating strategic priorities, international stakeholder engagements and Board-related activities in support of the CEO and Company Secretary

• Manage the CEO’s office, diary, priorities, correspondence, travel, meetings, and follow-up activities.
• Screen requests, anticipate requirements and conflicts, and elevate urgent or strategically important matters.
• Handle confidential, commercially sensitive, governance-related, and personal information with discretion.

• Manage the CEO’s complex international diary across countries, stakeholder groups, and time zones.
• Coordinate executive, customer, supplier, investor, industry, and Board-related meetings, resolving scheduling conflicts proactively.
• Confirm meeting objectives and logistics and prepare agendas, briefing packs, presentations, and supporting documentation.

• Serve as the administrative liaison between the CEO, Executive Committee, regional leaders, and functional teams.
• Coordinate information, approvals, reports, presentations, and decisions, communicating CEO instructions accurately.
• Record and track actions, responsibilities, deadlines, and dependencies, escalating overdue or high-risk matters.

• Coordinate the CEO’s engagements with customers, suppliers, partners, investors, industry organisations, government representatives, and other key stakeholders.
• Manage the administrative arrangements for external meetings, visits, conferences, exhibitions, and stakeholder events.
• Prepare stakeholder briefings, record commitments, and refer follow-up actions to the appropriate internal owners.

• Support the CEO and Company Secretary with Board and committee scheduling, liaison, logistics, documentation, and briefing arrangements.
• Coordinate Board submissions and deadlines, arrange Board-related engagements, and track CEO-owned actions.
• Maintain strict confidentiality and refer statutory, legal, governance, minute-taking, filing, and resolution matters to the Company Secretary or authorized specialist.

• Plan and coordinate the CEO’s domestic and international travel, including transport, accommodation, meetings, access, and contingency arrangements with the Travel Coordinator.
• Arrange visas, invitation letters, itineraries, travel documentation, and related requirements through authorized channels.
• Liaise with international stakeholders and manage the CEO’s participation in conferences, exhibitions, panels, industry forums, and networking events.