Secretary: Youth Advocacy Coordination

Grade 12 and/ or equivalent qualification as recognised by SAQA Knowledge, Skills and

Competencies:

Understanding of government procurement
procedures, Secretariat and administrative work, organisational knowledge and understanding and Computer application knowledge.
Administrative and organisational skills, Document /record management, Oral and written
communication skills, Procurement of goods and services, typing, bookkeeping and filling skills and Time management.

Provides Secretariat support services to the Director;
Incoming mail received, recorded manually and filed within 1 day, Outgoing mail recorded, filed and
dispatched within 1 day and manage the diary of the Director by updating Director’s diary every day and send email as reminder to Director.
Provide clerical support services to the Director;
Manage meeting logistics by sending out meeting schedules, quarterly locate and book venues within 2 weeks, send
out invitations before the meeting and take minutes of meetings and distribute minutes within 1 week of meeting for input. Provide support to the Director
regarding meetings, arrange accommodation for the Director, Complete S&T claims for the Director, manage the reception area and procurement of goods
and services in the Directorate.
Draft the Director’s weekly plan every Friday.