Executive Secretary; French Speaking

A renowned international Engineering company is looking for an Executive Secretary to join their team on a full-time permanent basis in the Helderberg Area.

Salary: R55 000 per month.

Job Purpose:

Provides confidential, proactive coordination and administrative support to the CEO, facilitating strategic priorities, international stakeholder engagements and Board-related activities in support of the CEO and Company Secretary.

Requirements:

• Advanced Diploma/bachelor’s degree in business administration, Corporate Governance, Law, Commerce or related field.
• Experience providing executive-level support, preferably to a CEO, Managing Director, ExCo member, Board, or Governance Support role.
• Demonstrated experience working in a highly confidential, fast-paced corporate environment.
• Demonstrated experience managing complex executive diaries, international travel, senior-level meetings, and confidential correspondence.
• Experience engaging with Board members, customers, suppliers, investors, industry organisations, and senior external stakeholders.
• Experience working across multiple countries, cultures, and time zones.
• Strong proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Excellent written and verbal business communication skills in English.
• Working knowledge of an additional European or international business language,
  preferably French.
• Demonstrated experience preparing executive correspondence, briefing packs, presentations, agendas, meeting documentation, and action trackers.
• Exposure to Board and committee administration, corporate governance processes, and confidential Board documentation.
• Experience coordinating executive participation in international conferences, exhibitions, customer visits, or industry forums.
• Familiarity with document management, customer relationship management, Board portal, travel management, or workflow systems.

Recommendations:

• Experience working in an international technology, engineering, aerospace, manufacturing, or similarly complex business environment.
• Exposure to Board portals, governance, CRM, travel or workflow systems.
• Working knowledge of an additional European or international business language, preferably French.

Special requirements:

• Valid passport and willingness to travel domestically or internationally when required.
• Ability to work on-site in Somerset West and provide flexibility aligned to executive and international business demands.
• Strict adherence to confidentiality, information security, and delegated authority requirements..

Position Responsibilities:

• Executive support and office coordination
  • Manage the CEO’s office, diary, priorities, correspondence, travel, meetings, and follow-up activities.
  • Screen requests, anticipate requirements and conflicts, and elevate urgent or strategically important matters.
  • Handle confidential, commercially sensitive, governance-related, and personal information with discretion.
• Diary and meeting management
  • Manage the CEO’s complex international diary across countries, stakeholder groups, and time zones.
  • Coordinate executive, customer, supplier, investor, industry, and Board-related meetings, resolving scheduling conflicts proactively.
  • Confirm meeting objectives and logistics and prepare agendas, briefing packs, presentations, and supporting documentation.
• Executive liaison and action coordination
  • Serve as the administrative liaison between the CEO, Executive Committee, regional leaders, and functional teams.
  • Coordinate information, approvals, reports, presentations, and decisions, communicating CEO instructions accurately.
  • Record and track actions, responsibilities, deadlines, and dependencies, escalating…