Invoicing Clerk
Listed on 2026-10-10
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Administrative/Clerical
Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk -
Accounting
Office Administrator/ Coordinator, Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk
Invoicing Clerk
The role involves issuing invoices timeously and correctly, maintaining accurate records and handling queries professionally. With a strong focus on accuracy and attention to detail, the Invoicing Clerk plays a key role in ensuring smooth order-to-invoice operations and excellent customer service.
PurposeTo make sure orders are processed and invoiced correctly and on time.
Sales AdministrationGenerate and issue Local sales invoices in accordance with approved pricing mechanisms and warehouse shipments.
Generate pro-forma invoices for Export sales in accordance with quarterly price lists and the required export terms.
Generate and issue commercial invoices for Export sales in accordance with quarterly price lists and the required export terms.
Weekly expediting of sales orders with Supply Chain and Sales team.
Liaise with debtors department pertaining to customers on stop supply.
Check the accuracy of all orders and proforma invoices before final invoicing.
Collaborate with internal teams to resolve issues and maintain smooth operations
Ensure all documents are filing, updated and easily accessible
Maintain a customer-focused approach in all decisions and actions
Scanning of all necessary documentation into relevant software to support compliance and audit requirements.
Participate in stock take as and when required.
Perform relevant tasks and duties as may be delegated to you from time to time.
Grade 12
Advantageous -- relevant tertiary qualification in business administration/accounting
Proficiency in accounting/ERP packages -- sales module -- advantageous Dynamics 365 Business Central.
Minimum 3 years' experience in invoicing and order processing, preferably in FMCG and in export markets.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Excellent Communication and team collaboration skills, must be a problem solver and critical thinker.
Strong numerical and administrative skills
Strong attention to detail and high level of accuracy
Ability to learn quickly and adapt to new systems, processes and product knowledge
Excellent time management, multitasking skills and ability to work under pressure
Proven ability to perform in a fast-paced, high-volume environment
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