Host Coordinator

QUALIFICATIONS & EXPERIENCE

• Minimum requirement Diploma / Degree in Project Management Certificate will be advantageous.
• Knowledge on the SETAs / training legislation advantageous.
• Advance knowledge MS Office.
• Drivers Licence and own / reliable transport is a must.
• MS Office Proficiency.
• Management / Supervisory experience is advantageous.
• Minimum of 1 year experience in a learnership environment.
• Minimum of 3 years experience in workplace placement will be advantageous.
• Some experience in Sales / Client Liaison will be advantageous.

• Ensure compliant use of LIS and document management systems / inclusive of Google Drive is according to company standards and conventions.
• Adhere to document, information and learner record safety and security.
• Adhere to quality requirements.
• Adhere to reporting requirements and ensure deadlines are met.

• Ensure that learners have all the relevant tools and equipment to perform duties in the workplace.
• Ensure that host employers meet OHS requirements, and assess if the host environment and its operational functions are appropriate for the achievement of programme objectives.

• Conduct Learner matching and profiling, with regard to host and host environment culture for fit.
• Liaison with placement officer and recruitment teams and collaborate to ensure accurate and effective learner placements.

• Implement and manage activities for matching learners to suitable host employers, ensuring that placements align with learner qualifications and program objectives.
• Actively engage with hosts in the field, conducting site visits to ensure alignment with program expectations.
• Ensure learners are at reputable approved workplace environment.
• Workplace should be ready for learner placements according to the roll out plan.
• Ensure learners are at reputable approved workplace environment.
• Place learners successfully with host employers managing all communication and queries and administration.
• Ensuring all learners have all the relevant resources for facilitated workplace.
• Advise the Campus Manager of venue / host site challenges to ensure learner attendance, tracking and safety.
• Control and monitor workplace and placements.

• Facilitate the learner readiness program for workplace and for absorption.
• Facilitate learners on all Signa Academy placed at workplace.
• Collaborate with relevant Signa and / or host employer management in dealing with HR issues and all emergencies.
• Monitor learner progress and performance at host workplaces through regular check-ins.
• Perform Site visits as required and adhoc site visits on request of host employer.
• Ensure all required administration is conducted for learners placed at workplace.
• Act as a liaison between host employee and the company.
• Assist learners with challenges and if unable to resolve them then refer these to the Campus Manager.
• Keep learners focused on completing the Qualification.
• Ensure that Learner disabilities are reasonably accommodated, reported and monitored.
• Maintain professional and ethical conduct with all stakeholders.
• Ensure compliance with all relevant legislation, in particular labour legislation, QCTO / SETA requirements and POPI Act policies, practices, processes and procedures for effective workplace experience and programme success.
• Ensure Learner wellness while in the workplace.
• Assist and support learners to find permanent employment upon completion of learnership program.

• Have one on one session with Learners as required.
• Review and assess learner progress in line with appropriate quality assurance.
• Liaise with the workplace project coordinator / authorized company representative with regards to learner attendance.
• Ensure attendance registers are submitted to workplace project coordinator / authorized company representative.
• Provide feedback, guidance, and support to learners and hosts to optimize the workplace experience and resolve any issues.
• Inform the workplace project coordinator / authorized company representative with regards to learners who have a bad attendance…