Foreign Payments Manager

PURPOSE OF JOB:

The Imports Foreign Payment Manager will be responsible for carrying out accounting and administrative duties such as procurement of Foreign Currencies, managing the exchange rates, processing and payment of Suppliers’ invoices, reconciliation of statements, remittance advice, oversee the checking of local creditor payments.

• Grade 12 with a Tertiary Accounting qualification
• At least 5 years experience in Foreign Import department, working with Foreign payments and Forex Trading.
• Trade System experience (Tradecloud advantageous)
• Financial System (Sage Advantageous) is required.
• Local and Foreign creditor payment Knowledge

This position will be responsible for the following 4 Key Performance Areas:

• Financial KPA:
  To process Import payments within SARB regulations, manage the Group’s Forex requirements and verify local creditor payments. Oversee banking requirements as well as cross-border payments.
• Customer KPA:
  To enhance customer experience and maintain high service levels and maintain SLAs with internal and external customers.
• Operational KPA:
  To ensure efficient functioning of Forex purchases and foreign creditor payments.
• Learn & Grow KPA:
  To enable Import Staff to perform competently in line within legation within client SOPs

• Manage Import payments within SARB regulations, manage the Group’s Forex requirements and verify local creditor payments. Oversee banking requirements as well as cross-border payments.
• To ensure the best practice on Forex purchases, Posting of foreign payments, Preparing supplier remittance advice capturing payments on Banking system. Balancing of the monthly CFC accounts. Checking local creditor payments and cross border payments.

• Internal Customers (Export requests)
• External customers
• Ensuring the processes are adhered to and internal customers are following the requirements and procedures within agreed lead times.
• External customers to ensure processes meets legislative requirements with SARB, SARS, Local bank.
• Ability to establish and maintain good client relationships, both internally and externally at all levels.

• Ensure best practice on Forex purchasing using protection strategy as far as possible.
• Ensure best practise on rates for costing, taking in consideration, levels at time of costing.
• Ensure deals are secured for uncovered periods.
• Forecasting Forex requirements based on monthly reporting for all major currencies.
• Ensure to stay current on financial developments.

• Oversee all payment transactions within the Import department.
• Ensures that systems, policies, and procedures adhere to company policies while functioning with accuracy.
• Ensure accurate recons and payments to foreign suppliers, Ensure bank details verification.
• Ensure track record of the status of all transactions.

• Ensure monthly balancing of CFC accounts

• Ensuring accurate processing of local creditor payments

• Ensuring accurate processing of Journals.

• Exceptions:
  • Import Manager to be advised of :
  • Supplier payments are delayed for any reason
• Escalations:
  • Supplier’s not paid on time.
  • Forex ab normalizes on deals
  • System problems
  • Unbalance CFC accounts

• On the Job-training for Import employees
• To maximise training to gain more experiences and ensure good quality.
• Report training needs, areas of improvement.
• Maintain a daily learning culture based on operational and team development skills.

• To ensure performances is in line with SOP

• Maintain ATT culture and values to align reputational conduct.
• Participate in ad hoc projects.
• Ensure work area is neat and conducive to a constructive and efficient work- flow environment.
• Ensure filing is done weekly, with no paperwork lying around.
• SOP for cleanliness and work environment

• Ensure…