Debtors Clerk
Job in
Kempton Park, 1618, South Africa
Listed on 2026-10-10
Listing for:
Creative Leadership Solutions
Full Time
position Listed on 2026-10-10
Job specializations:
-
Finance & Banking
Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk -
Accounting
Accounts Receivable/ Collections, Accounting Assistant, Bookkeeper/ Accounting Clerk
Job Description & How to Apply Below
REQUIREMENTS Minimum education (essential):
- National Senior Certificate
- Tertiary qualification or certificate in Finance / Accounting (advantageous)
- 2 - 5 years’ experience in a Debtors Clerk or similar financial administrative role.
- Experience managing large debtor books or high-volume accounts (advantageous)
- Debtors account management and reconciliation
- Credit note processing and resolution of account discrepancies
- Customer query handling and communication with internal departments
- Experience working on Sage Evolution or similar ERP/accounting systems
- Exposure to credit control and debt collection processes
- Basic accounting knowledge and understanding of financial transactions
- Basic VAT knowledge and application in credit notes and invoicing.
- Strong numerical and analytical ability
- Excellent written and verbal communication skills
- High attention to detail and accuracy in processing financial data
- Proficiency in Microsoft Office (Excel and Word essential)
- Knowledge of Sage Evolution and Search Works (advantageous)
- Sound understanding of credit control principles and financial procedures
- Strong organizational and time management skills
- Proficient in Afrikaans and English
- Own transport and valid driver’s license
- Willingness to work overtime or extended hours during month-end
- Process all credit notes accurately according to return notes, short deliveries, and claims.
- Verify the validity of each credit request to ensure compliance with company policies.
- Maintain accurate records of all processed credit notes (electronic and manual).
- Identify and report irregularities or duplicate credit requests promptly.
- Maintain and update debtor accounts to ensure all transactions are recorded correctly.
- Reconcile customer accounts and investigate discrepancies or unmatched payments.
- Prepare and distribute monthly customer statements.
- Monitor accounts to ensure timely payments and escalates overdue accounts when required.
- Investigate and resolve customer credit and payment disputes efficiently.
- Liaise with sales, logistics, and branch admin teams to resolve account-related issues.
- Maintain professional communication and follow up on all outstanding queries.
- Ensure all resolutions are documented and processed within set deadlines.
- Provide fortnightly updates to departmental heads regarding credit note status and outstanding accounts.
- Ensure compliance with financial policies, internal controls, and company procedures.
- Assist during audits by supplying necessary debtor-related documentation.
- Safeguard confidentiality of all financial information.
- Collaborate with sales and admin teams to streamline credit note and debtor processes.
- Provide support during colleagues’ absence and contribute to team targets.
- Identify and propose process improvements to enhance debtor management.
- Maintain professionalism and a positive attitude aligned with company values.
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