Technical Site Administrator

Duties & Responsibilities Skills and Competencies Qualifications

• Database and Systems Integrity:
  Maintain and update the Archibus Asset Management database to ensure completeness with onboard/new projects and accuracy.
• Eliminate duplicate profiles and ensure timely deactivation of terminated employees or contractors in the Gallagher access control system.
• Audit and verify all service providers, employees, and contractors onboarding and terminations, ensuring database hygiene and compliance.
• Systems Asset Management:
  Capture and track all assets in Archibus, ensuring accurate age analysis and reporting for risk and technical leadership.
• Produce monthly asset age analysis reports to support preventative maintenance planning.
• Preventative maintenance and call-out coordination:
  Schedule and coordinate monthly preventative maintenance activities in Archibus.
• Manage ad-hoc call-outs and track SLA compliance, downtime, and time-to-resolution metrics.
• Operational compliance and safety:
  Support OHS compliance by maintaining checklists, documentation, and service provider SHEQ files.
• Conduct site-level risk assessments and ensure adherence to ISO 9001, 14001, and 45001 standards.
• Run safety inspections, emergency drills, and incident documentation to maintain readiness and compliance.
• Incident Management:
  Ensure all incidents are documented within two business days, including investigation and corrective actions.
• Track and close all operational actions arising from incidents and audits.
• Operational Controls and Testing:
  Conduct weekly operational control activities, including meetings, system tests, and checklist reviews.
• Perform scheduled after-hours testing of electronic security equipment and resolve any identified issues.
• High Computer Literacy ability.
• Risk Systems and Database (Archibus and Gallagher).
• Knowledge & Skills facilities management.
• End-User computing (MS Office suit).
• Security Operational Processes.
• Health and Safety legislation.
• Security and site, Working knowledge.
• PSIRA & Code of Conduct certification and compliance.
• Change Leadership.
• Attention to detail.
• Delivering objectives.
• Grade 12.
• Computer Literate / Certificate.
• Office Administration Certificate.
• PSIRA accreditation and certification Grade C level.